Operations Coordinator

Job Id:  334 # of Openings:  1

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• Organize CompanyWide Meetings including coordinating tent, NTM productions and coffee vendors. Ensure snacks/drinks, décor, pens and cards are ordered and set out. Coordinate setting up/teardown of meetings. Coordinate company vehicle drop off at airport
• Coordinate and plan Visalia yearly Company Picnic including booking, paying, scheduling and obtaining required documentation from vendors. Order all supplies/decorations/drinks needed. Order and distribution of Team Member shirt orders. Responsible for set up and tear down of event
• Culture Club sponsored events such as sock drive, canned food drive, school supplies drive, coordinate Turkey Trot event with VEAC, and Giving Tree
• Assist with Team Member Appreciation event with set up/teardown, ordering Canteens gift cards, placing snack orders and ensure all other required items are set up
• Handle service calls and meetings with water/coffee vendor, Micro Market, Employe America, janitorial vendor (including emailing weekend schedule), first aid/supply vendor and photocopier vendor & review/approve/deny vendor invoices weekly
• Replenish Team Member Gatorade and ice pops in break room when over 90 degrees outside
• Placing and picking up food orders, including monthly birthday cakes
• Place monthly fruit baskets for each shift in breakroom & coordinate sending fruit baskets back to Leckron
• Coordinate Team Member luncheons including booking vendors, ordering drinks/desserts, set up and teardown
• Order flowers for Team Members as needed
• Collect, sort and distribute incoming and outgoing mail and packages daily
• Inventory stock of office supplies and paper supply weekly. Place order through Kactys as needed to ensure inventory minimum/maximum levels are maintained. Order Team Member water bottles, cooling towels, Gatorade, Ice Pops and restock all supplies once delivered
• Set up/teardown holiday décor in office and breakroom
• Track Safety Alerts for Supervisors ThruPut Target
• Organize and maintain AIB Binder
• Performs other duties as assigned

• Make copies of Safety Folders and maintain sufficient quantities in office
• Print and post Safety Committee Meeting minutes
• Distribute safety prizes to winners from Safety Raffle
• Coordinate Safety Lunches including set up/teardown and booking vendors (ordering prizes if 360 BBQ)
• Distribute shoe orders to Team Members and assist with Expense Reports related to shoe reimbursement
• Coordinate Annual Hearing Tests including posting schedule, tracking attendance, rescheduling missed appointments and retests

• Conduct or assist in employee new hire orientation and the communication of employee benefits. Respond to routine questions and inquiries
• Prepare new hire packets, orientation materials, benefit packets and other employee communications for distribution
• Assist with HR daily processes including coordinating with Talent Acquisition Manager on recruiting, testing, interviewing & selection process, ensure legal compliance regarding applicant tracking, and provide administrative support for all HR recruiting events.

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications. 

• Bachelor’s degree in Business Management, Operations, or related field preferred
• 1 year of administrative or event planning experience required
• Experience working at a manufacturing company preferred
• Experience managing projects and problem solving
• Effective and deliberate communication skills, both verbal and written
• Ability to maintain confidentiality and good judgment when handling sensitive information
• Proficiency in MS Office applications (Word, Excel, PowerPoint, etc.)
• Experience with Paycor or other HRIS, Paycor Recruiting, and Paycor Learning Management System preferred
• Demonstrated ability to effectively multi-task with a strong sense of urgency
• Ability to deal with ambiguity and change in a dynamic business environment
• Ability to work independently
• Desire and commitment to learn and grow within the organization while always maintaining a positive attitude

Physical Requirements:

In typical 8 hr. day, position requires	1-2 hours	3-4 hours	5-6 hours	7-8 hours
Standing	x
Sitting				x
Walking	x
Speaking				x
Lifting	x
Pushing	x
Pulling	x
Stooping	x
Bending	x
Manual Dexterity				x
Vision				x
Hearing				x
Reading				x
Heat (Extreme)	x
Cold (Extreme)	x

Pay Range: $50,000 - $65,000 per year