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LAWA Contract Administrator III
Los Angeles, CA, 90045, USPosted 5 months ago
Full-timeonsite
Job Description
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Pacific Pros is seeking Contract Administrator III for Construction Projects to be a representative for Los Angeles World Airport (LAWA).
Work Location: LAWA has required the candidates be local for this position.
Region: Los Angeles, CA
Status: Full-time - Hybrid
Opening: March 2026, Immediate
Position Description Summary
Serve as Owner's representative. The Contract Administrator reports to the Project Controls Manager. The successful candidate will have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects. Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.
Serve as Owner's representative. The Contract Administrator reports to the Project Controls Manager. The successful candidate will have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects. Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.
Essential Job Duties for this position
- Assist LAWA with planning of procurements and setting pre-award schedules for contracts including Board actions
- Assist in coordination of Pre-Bid/Proposal Meetings to present the Project and RFB/RFP to potential bidder/proposers.
- Prepare drafts of RFP/RFB addenda for LAWA to review, finalize, and distribute to Planholders
- Prepare draft award recommendations and Board reports
- Conform final contract documents
- Prepare required reports and contractual correspondence
- Attend various meetings, including pre-bid proposal and post-bid proposal debriefings
- Assist in Contract standardization process
- Monitor all aspects of contract compliance
- Assist in resolving problems and disagreements between contractors and LAWA
- Review contractor invoices for contractual compliance
- Conduct closeout actions upon contract completion such as final audit, payment, etc. under the direction of LAWA personnel
- Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled
- Prepare Change Documents
- Route Change Documents for signature and tracks status
- Create and distribute change reports and analysis
- Support the project management team in maintaining timely and effective change support processes, procedures and systems
- Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress
- Ensure that changes properly encumber contractual capacity and budget
- Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents
- Assist with implementation of trend and change support programs
- Contribute to the advancement of ADP’s goals through commitment to productive collaboration with all stakeholders
Hardware/Software Knowledge
- Microsoft Office Suite
- Adobe Acrobat
- Large-scale construction management type software such as PM Web, Primavera etc.
Required Qualifications
- Minimum of 10 years of relevant experience in administration of commercial/government contracts.
- Must have a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities
- Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions
- Proven accuracy, reliability and completeness in job accomplishment
- Effective oral and written communication skills
- Must be able to interface with a variety of people with different technical levels and educational backgrounds
- Must be detail oriented and highly organized
- Must be able to produce accurate and timely results while maintaining a customer service attitude
- Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred
- Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred
- Experience supporting Multiple Award Task Order Contracts.
Minimum Education/Training
- A Bachelor’s degree in engineering or business related field, as well as training in procurement, contract, construction and commercial law
- Experience with project management software preferred
Element-Specific Requirements/Notes
- Maybe required to work past regular work shift
Flexible work from home options available.