Travel Coordinator

Help keep our teams moving by coordinating efficient, well-organized travel across the organization.

Join our team in Port Alberni, BC, and work closely with operations, project teams, and vendors to ensure travel is efficient, cost-effective, and responsive to changing business needs while providing reliable support to employees before and during travel.

What You’ll Do

• Coordinate domestic and international travel bookings including flights, hotels, and ground transportation.
• Prepare accurate itineraries aligned with operational schedules and project timelines.
• Ensure all bookings comply with company travel policies, approvals, and budgets.
• Provide guidance to employees regarding travel procedures, documentation, and approvals.
• Liaise with airlines, hotels, travel agencies, and transportation providers to secure competitive rates and resolve issues.
• Maintain strong vendor relationships to support flexible travel arrangements.
• Track travel expenses and maintain accurate records for reconciliation and reporting.
• Provide travel cost summaries and identify opportunities for savings and improved efficiency.
• Coordinate travel documentation including passports, visas, and insurance.
• Monitor travel advisories and ensure traveler safety protocols are followed.
• Work with operations and project teams to align travel schedules with deployments and training.
• Provide real-time support to employees during travel disruptions or emergencies.
• Serve as the primary point of contact for travel-related questions and issue resolution.

What You’ll Bring

• 3–5 years of experience coordinating corporate or high-volume travel arrangements.
• Experience managing international travel logistics, including visas, documentation, and vendor coordination.
• Experience tracking travel expenses and supporting cost reporting or reconciliation.
• Proficiency using travel booking systems and online reservation platforms.
• Knowledge of international travel regulations and visa requirements.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with expense management or reporting systems.
• Strong scheduling, logistics coordination, and organizational skills.
• Ability to multitask, work under pressure, and manage urgent changes.
• Excellent communication and interpersonal skills.
• Customer-service oriented mindset with strong problem-solving and decision-making skills.
• High attention to detail, professionalism, and discretion when handling sensitive information.

What’s In It for You

• Company-paid benefits and a 5% matching pension plan.
• Opportunity to support global travel coordination and operational programs.
• A role that directly supports organizational efficiency and employee travel experience.

We support diversity, equity, and a workplace that is free from harassment and discrimination. We are committed to providing accommodation for people with disabilities. If you require accommodation through any element of the job application process, please notify us and we will work with you to meet your needs.