Administrative Assistant

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries has an exciting full-time employment opportunity for an Administrative Assistant in our Riyadh, Saudi Arabia office. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment. 

Join our Team as an Administrative Assistant located in our Riyadh, Saudi Arabia office.

We’re looking for an Administrative Assistant who enjoys working in a fast-paced law firm environment. As the first point of contact, you’ll play an important role in creating a professional, welcoming experience for clients, attorneys, and visitors. This role is ideal for someone who is organized, detail-oriented, and comfortable managing competing priorities while keeping the office running smoothly. A proactive, client-focused approach and strong communication skills are key. If you take initiative, stay adaptable, and enjoy supporting a busy legal team, we’d love to hear from you. This role be based in-office.

Position Summary:
The primary focus of the Administrative Assistant position is to act as the first point of contact for visitors and to manage the flow of incoming calls to the office. This position will support the office needs such as placing orders for food or stationery, maintaining the conference room area, tracking the incoming and outgoing mail requests and assist attorneys with administrative support. This position will also support the Managing Shareholders and Business Director in various functions by performing clerical and administrative tasks. 

Key Responsibilities:

• Creates an exceptional first impression for our clients and visitors and represents the firm in a positive and professional manner. Greets guests and promptly notifies internal parties of arrival

• Ensures all guests check in at reception immediately upon arrival to maintain security 

• Answers incoming calls and directs them appropriately

• Assists with administrative support, including travel/hotel needs

• Coordinates transportation needs for internal and external customers, including cabs and car services to airport, court, etc.

• Reserves visitor offices, schedules meetings, and coordinates conference room reservations; proactively monitors conference room schedule

• Manages the setup for conference rooms to ensure reservation requests are met prior to the scheduled meeting

• Orders catering, assists with setup for all meetings and events

• Purchases, tracks, and stocks food/beverage supplies and identifies and works with vendors appropriate for purchasing needs; submits invoices for payment

• Accurately and thoroughly maintains visitor/delivery logs and outgoing package logs

• Performs office services tasks including internal mail delivery, arranging for messenger services, processing incoming and outgoing mail, faxing, handling large print, scan and/or copy

• Monitors office supplies and orders new stationery, furniture, appliances, and electronics as required

• Assists as needed with logistics of events, receptions and/or sponsorships, including maintaining the RSVP lists and creating nametags

• Assists with the coordination and development of office newsletters and other office communications

• Liaison to building management; submit service requests 

• Maintains high degree of professionalism and confidentiality

• Assists with other department activities as needed, such as processing invoices and expenses, and performs additional duties and responsibilities as assigned

Qualifications:

Skills & Competencies

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation

• Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others

• Candidate must be a self-starter who can work independently with minimal supervision

• High attention to detail, outstanding organizational skills and the ability to manage time effectively

• Fluency in both Arabic and English

Education & Prior Experience:

• Diploma or College Degree or equivalent experience; additional certification is a plus

• Minimum 3 years of experience as a receptionist or administrative assistant position in a professional environment

Technology

• Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook

• Exceptional computer skills with the ability to learn new software applications quickly

• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation

• Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment