Senior Administrative Associate

Job Title

Senior Administrative Associate

Agency

Texas A&M University - Central Texas

Department

Enrollment Management

Proposed Minimum Salary

$16.50 hourly

Job Location

Killeen, Texas

Job Type

Staff

Job Description

Works under general supervision, provides advanced administrative support or technical program assistance work.

Responsibilities:

• Coordinates daily office support activities and administrative interactions. Coordinates and implements departmental processes.  Provides organizational planning and problem solving skills.

• Researches and analyzes administrative requirements for specific programs or projects. Monitors project timelines and identifies issues. Provides technical information regarding administrative procedures, services, or programs. Collects, reconciles, and maintains complex data.

• Reviews, revises, and interprets policies and procedures. Responds to inquiries and interprets rules, regulations, policies and procedures. May monitor compliance with policies and procedures.

• Maintains a variety of fiscal, administrative, and academic records. Receives, verifies, prepares, processes, and reviews forms, reports, tables, and other documents. May monitor budget, accounts, and expenditures. May process invoices, maintain summaries of accounts, and reconcile accounts. Performs special analyses and project summaries.

• Manages and maintains schedules and travel arrangements for staff and prepares itineraries.  Coordinates meetings, seminars, and other special events. Attends meetings and takes notes.

• Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.

• May hire, train and supervise student workers and support staff.  

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Education and Experience:

• High school diploma or equivalent combination of education and experience.

• Six years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others.

• Interpersonal and communication skills.

• Planning and organization skills.

Wage: $16.50 per hour

Hours: Monday - Friday; 8:00 am to 5pm. Occasional weeknights and/or weekends.

Supervision of Others: This position may supervise employees.

Work Location: This is not a remote position. The selected candidate will be required to work on campus.

To Apply:

Please apply directly on our Texas A&M University-Central Texas Job Site. Please submit a cover letter, a resume, and the contact information of three professional references when applying for this position.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.