Meeting Planner

Our Company

Unbridled puts people first, and it’s embedded into our culture. Our job is to connect companies with their people through engaging and impactful services, from event management to production and creative services. Our values drive everything we do, and we believe in fostering a culture of authenticity and radical generosity. You will thrive at Unbridled because we focus on relationships, keep clients first, and put people before process.

Job Description

Unbridled is looking for an experienced Meeting Planner with an enthusiasm for growing their career in Meeting and Event Management. Qualified candidates should be extremely self-motivated, driven, committed and a dedicated team player with the flexibility to manage many types and sizes of programs with different client personalities. They will also have the ability to work independently on a variety of programs while adapting quickly to Unbridled's budgeting, contracting, planning and financial process. Position has growth potential to advance to Project Manager based on performance and client relationships developed at the Meeting Planner level.

Successful candidates will have the following:

• 2-3 years meeting or event planning experience to include:
  • Hotel contract management
  • Full service pre-event and on-site planning:
    • Menu and décor planning
    • Liaison to multiple vendors
    • AV/production liaison
    • Attendee registration
    • Rooming list management
    • Transportation/manifest management
  • Other vendor sourcing and contract negotiation
  • On-site operation including staff management
• Ability to manage multiple tasks and priorities
• Experience managing an on-site team of 5 or more people
• Proficient computer skills – Microsoft Office, Word, Excel, Outlook, Database Management (Cvent or other industry attendee management software)
• Effective, professional business communication skills, - written, presentation, client contact
• This position does not require travel but opportunities are available if desired 

Preferred Qualifications: 

• Experience collaborating with creative agencies on marketing and promotional materials
• Managing or collaborating with a meeting production partner
• Industry Affiliations – MPI, PCMA, SITE, others
• International meeting planning or travel experience

​What you would be doing at Unbridled:

• Full-service Meeting Planning to include:
  • Building and managing Unbridled’s relationship with the client
  • Liaison to other Unbridled departments and subcontracted partners responsible for executing different program elements including creative, production, gifting, travel, registration
  • Detailed timeline management including all program elements
  • Hotel contract management
  • Pre-event planning:
    • Menu and décor planning
    • Liaison to multiple vendors
    • AV/production liaison
    • Attendee registration
    • Rooming list management
    • Transportation/manifest management
• Other vendor sourcing and contract negotiation
• On-site program management
  • Oversee all aspects of program
  • Primary client contact responsible for providing excellent service and managing changes throughout
  • Manage contract travel director and on-site team
• Budget management and program reconciliation
• Create online program resume within Unbridled resume template
• Communication with clients at all levels of organizations, written and conversational
• Plan and conduct site inspections/planning trips with clients and other team members
• Work as part of planning team on larger or more extensive programs
• Work in our Waltham office to help promote a collaborative, customer centric environment
• Embody the Unbridled brand and culture, including: character, change, credibility, and community

​Comprehensive Benefits Package

Unbridled provides a comprehensive benefits package to all Unbridled employees, as well as other perks and work-life integration. The package includes:

• Salary Range: $55,000 - $60,000
• Health & Dental Insurance 
• Vision Insurance, FSA & HSA Plan Options
• Life, Short-Term & Long-Term Disability Insurance
• 401k Plan with Discretionary Company Match
• Employee Loan Program
• PTO Exchange Program
• Paid Time Off & Paid Sick Leave
• Paid Holidays
• Monthly Parking Pass
• Community Service Leave
• Professional Therapy Benefits
• Voluntary Pet Insurance
• Cell Phone Allowance

In addition to our extensive benefits package, we also offer things like a company advocate program for new hires, wellness days, company social events, awards to empower employees to recognize colleagues, and more. We also have monthly Friday Forums where employees have a chance to hear from different members of the company regarding important updates and communications. 

An Unbridled Community Takes All Kinds

We hire top talent from various backgrounds and intentionally cultivate a workplace of belonging where every team member is celebrated for who they are and where differing perspectives are valued. We are committed to creating a diverse, caring community where everyone can feel like they belong, no matter their race, ethnicity, religion, age, gender, sexual orientation, or ability. Come “Be you” with us.

Wage differential is based on seniority, merit, geographic location, education, training and experience. Talk with your recruiter to learn more. 
 
Unbridled provides reasonable accommodation and/or modification to disabled individuals to assist in the application process. Any individual requiring accommodation/modification to complete this application should contact us at [email protected].