Executive Assistant, Related Digital
Job Description
Related Digital is looking for a professional Executive Assistant to support the VP of Development and VP of Construction. The ideal candidate will ensure the most efficient use of the executives' time as well as act as the liaison between the executives and other internal teams. The successful candidate will anticipate, initiate, coordinate, and follow up on logistics to effectively perform at the highest capacity. Responsibilities include, but are not limited to:
- Schedule appointments and heavy calendar management for both Vice Presidents.
- Prepare daily call sheets to be provided at the beginning of each day.
- Arrange international and domestic travel, including airline, hotel, and car service reservations.
- Act as gatekeeper and primary point of contact between internal staff and visitors, as required.
- Screen telephone calls and announce each caller.
- Greet and properly direct all clients and guests. Be responsive to client’s needs upon arrival.
- Coordinate conference rooms and meal arrangements for internal and external meetings.
- Ensure the Vice Presidents are prepared for all meetings by keeping them on schedule and providing necessary materials.
- Prepare expense reports and track reimbursements, as necessary.
- Maintain and revise office filing, electronic record keeping and outlook contacts.
- Assist with ad hoc projects using Word, Excel, and PowerPoint.
- Draft and review correspondence.
Qualifications
- A minimum of 5 years of relevant executive assistant experience.
- Strong communication skills, both written and verbal.
- Excellent professional demeanor with the ability to work with a wide range of levels and management.
- Keen attention to detail.
- Must possess strong organizational skills.
- Comfortable working in a fast paced environment, ability to multi-task, shift direction easily and prioritize.
- Good judgment, discretion and strong discipline.
- Experience in a role that requires a high level of discretion with confidential information.
- Team player, self-starter.
- Strong proficiency with Microsoft Office applications.
- Experience working in a corporate environment is highly preferred.
- Undergraduate degree preferred.
Compensation
The anticipated base salary range for this position is listed below. In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives and a comprehensive benefits package.
Anticipated base salary range: $80,000 - $100,000 / year
Actual base salary within the anticipated range will be determined by several components including, but not limited to, the individual's experience, skills, qualifications, and market factors.
For information about how we use your personal information, including information submitted for career opportunities, please review our Privacy Policy at https://www.related.com/privacy-policy.
Overview
Formed in 1972, Related is the most prominent privately-owned real estate firm in the United States. Headquartered in New York City, the company has offices and major developments across the world. Related owns and manages a premier portfolio of assets valued at over $60 billion, including the 28-acre Hudson Yards neighborhood on Manhattan’s West Side.
Related believes in investing in its talent and cultivates a positive, team-oriented environment where every voice is valued. Employees are encouraged to boldly take on new challenges, transcend the status quo, and demonstrate strong entrepreneurial spirit. In its relentless commitment to excellence, Related works to foster an innovative approach in its team members so that they can positively impact the communities in which they conduct business. Learn more about Related at www.related.com.
Related Midwest, the Chicago office of Related Companies, is the preeminent developer of mixed-use properties, affordable housing communities, and luxury condominium and rental homes across Chicago. The company commands a portfolio of residential, mixed-use and master-planned properties, including pioneering projects like The 78 where the company is heading a transformational development on 62 acres in the heart of downtown Chicago to create the city’s next great neighborhood. Related Midwest is also one of the largest developers of affordable housing in the Midwest, with more than 10,000 units owned and managed.
The firm’s other market-defining projects include ultra-luxury residential tower One Bennett Park, designed by Robert A.M. Stern Architects, with adjacent park by Michael Van Valkenburgh Associates; Fulton Market’s 900 Randolph, the first high-rise in Chicago co-built by a Black-owned general contractor; luxury rental towers 500 Lake Shore Drive and OneEleven; Lathrop, an ongoing restoration and redevelopment of the historic Julia C. Lathrop Homes into a mixed-income community; 400 Lake Shore Drive, two residential towers situated where the river meets the lake in Chicago, and Roosevelt Square, an innovative 120-acre multi-phase development on Chicago’s west side.
- A minimum of 5 years of relevant executive assistant experience.
- Strong communication skills, both written and verbal.
- Excellent professional demeanor with the ability to work with a wide range of levels and management.
- Keen attention to detail.
- Must possess strong organizational skills.
- Comfortable working in a fast paced environment, ability to multi-task, shift direction easily and prioritize.
- Good judgment, discretion and strong discipline.
- Experience in a role that requires a high level of discretion with confidential information.
- Team player, self-starter.
- Strong proficiency with Microsoft Office applications.
- Experience working in a corporate environment is highly preferred.
- Undergraduate degree preferred.
Compensation
The anticipated base salary range for this position is listed below. In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives and a comprehensive benefits package.
Anticipated base salary range: $80,000 - $100,000 / year
Actual base salary within the anticipated range will be determined by several components including, but not limited to, the individual's experience, skills, qualifications, and market factors.
For information about how we use your personal information, including information submitted for career opportunities, please review our Privacy Policy at https://www.related.com/privacy-policy.
Related Digital is looking for a professional Executive Assistant to support the VP of Development and VP of Construction. The ideal candidate will ensure the most efficient use of the executives' time as well as act as the liaison between the executives and other internal teams. The successful candidate will anticipate, initiate, coordinate, and follow up on logistics to effectively perform at the highest capacity. Responsibilities include, but are not limited to:
- Schedule appointments and heavy calendar management for both Vice Presidents.
- Prepare daily call sheets to be provided at the beginning of each day.
- Arrange international and domestic travel, including airline, hotel, and car service reservations.
- Act as gatekeeper and primary point of contact between internal staff and visitors, as required.
- Screen telephone calls and announce each caller.
- Greet and properly direct all clients and guests. Be responsive to client’s needs upon arrival.
- Coordinate conference rooms and meal arrangements for internal and external meetings.
- Ensure the Vice Presidents are prepared for all meetings by keeping them on schedule and providing necessary materials.
- Prepare expense reports and track reimbursements, as necessary.
- Maintain and revise office filing, electronic record keeping and outlook contacts.
- Assist with ad hoc projects using Word, Excel, and PowerPoint.
- Draft and review correspondence.