Job Description
Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.
As a Senior Office Services Clerk, your responsibilities will include:
Event planning
• Internal events support, including calendar invites, catering (including alcoholic and non- alcoholic beverages, room set-up, venue logistics, décor, etc. in collaboration with the Office Manager
• External events support, in collaboration with marketing
• Requires some flexibility for early start or late departure
Facilities
• Maintain the facility, ensuring a safe, clean and efficient workplace for all colleagues daily
• Respond to all building-related requests or emergencies, ensuring all are actioned and closed as per service level agreements
• Coordinate day-to-day facilities-related contracts, including janitorial, coffee, plant care, shredding, etc.
• Oversee the floor plan and seating plan for the office
• Set-up access cards, parking access and alarm codes for new colleagues and maintaining accurate and up-to-date records
• Confirm and follow standard operating procedures for all routine maintenance, preventative maintenance and reactive maintenance for provincial offices.
• Regular weekly meetings with office manager to discuss any items that need to be actioned
• Fire warden and occupational health and safety committee rep for Halifax office
• Provide support to the office manager as required
• Facilities and vendor support for other Nova Scotia offices
• Business unit initiatives such as recognition programs
• Support the purchase and delivery of new furniture as needed
• Complete other administrative tasks to support the office manager, admin team and all client service colleagues as required
• Provide back-up support to office coordinator and reception during absences
• Reception desk phone coverage
• Catering delivery and set up
• Assist with faxes, couriers, mail, scanning as required
• Coordinate and stock office supplies for Halifax office; coordinate special items for all provincial offices when necessary
Doane Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!
Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca
Think you’ve got what it takes to be a Senior Office Services Coordinator? Like the colour purple? Great. Here's a few more boxes we’re also hoping you can tick:
• Post-secondary education - completion of Degree/Diploma program
• Successful completion of a recognized administrative/office program an asset
• Minimum 2 years’ work experience in a business-oriented environment and/or facilities and events related role
• Proven document production experience (i.e. preparing, proofing, editing and finalizing letters, memos, proposals, reports, presentations, etc.)
• Excellent verbal and written communication skills
• Strong time management, organizational and prioritization skills
• Ability to multi-task and work in a deadline driven environment
• Eagerness to learn new skills and willingness to take the initiative
• Strong attention to detail and focus on accuracy
• Creative problem-solving skills and sound professional judgment
• Ability to work effectively independently and as part of a team
• Strong proficiency with MS Office applications, including Excel, Word, Power Point, Outlook, Microsoft Project and database skills
At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.
What's in it for you?
Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!
Our special culture shines through when we have the opportunity to connect in person. That’s why we’re working in a model where teams are required to be together in the office 4 days per week.
Are you ready to Discover Your Purple?