Program Manager

Job Title

Program Manager

Agency

Texas A&M University Health Science Center

Department

School Of Public Health

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

What we want  

The Program Manager P12 plans, organizes, directs, and manages day-to-day activities, developing and implementing procedures for the administration of the Office of Research. The Program Manager serves as a central point of coordination for SPH faculty, supporting their needs across the full research lifecycle.

What you need to know

Required Education and Experience

• Bachelors Degree in related field

• Five years of program coordination, program management, or related experience.

Preferred Qualifications

• Master’s degree in research administration, Business, Public Administration, or a related field.

• 5 or more years of progressive experience in sponsored research administration within a higher education environment.

• Experience supporting research compliance activities and/or coordinating contract- or agreement-related processes in an academic or research setting.

• Experience supporting or contributing to process improvements, workflow coordination, or operational efficiencies within a research or administrative office.

• Experience interpreting sponsor guidelines and institutional requirements to support faculty and staff in proposal planning and compliance.

• Demonstrated experience working directly with faculty to support research proposal planning, administrative coordination, and submission readiness.

• Certified Research Administrator (CRA)

Knowledge, Skills, and Abilities

• Knowledge of research administration principles across the research lifecycle, including proposal development, administrative coordination, and compliance requirements.

• Working knowledge of Texas A&M University systems and research administration tools (e.g., Maestro, Workday, FAMIS/Canopy, Cayuse, Huron) and common sponsor platforms (e.g., Grants.gov, Research.gov, NIH ASSIST, Proposal Central, or similar).

• Ability to work effectively with faculty to support research planning, proposal coordination, and administrative needs across pre- and post-award activities.

• Ability to interpret and apply sponsor guidelines, institutional policies, and regulatory requirements, including research compliance and contract-related processes.

• Strong organizational and coordination skills, with the ability to manage complex, time sensitive activities across multiple stakeholders.

• Effective communication skills, both written and verbal, with the ability to convey guidance clearly and build collaborative relationships.

• Ability to contribute to process improvements, develop documentation, and support consistent implementation of research administration practices.

• Ability to analyze issues, exercise sound judgment, and coordinate resolution in collaboration with appropriate stakeholders.

• Ability to multitask and work cooperatively with others.

Responsibilities

Research Lifecycle Management and Support

• Plans, organizes, and manages assigned research administration activities supporting the research lifecycle from proposal development through award closeout

• Develops and implements procedures for the administration of the program.

• Assists in developing strategic plans and goals to support the program.

• Oversees coordination of pre- and post-award processes, ensuring alignment across faculty, research teams, and institutional partners.

• Identifies administrative or fiscal issues impacting research projects and provides follow-up coordination.

• Coordinates directly with SPH faculty and non‑Center‑affiliated faculty, to support research administration needs across pre‑ and post‑award phases.

• Plans and organizes proposal development, maintenance, and checklist activities across teams.

• Supports aligned planning, timelines, and institutional readiness for limited submission opportunities and internal funding programs

• Assists with internal timelines, eligibility review logistics, and faculty communications.

• Coordinates communication among faculty, staff, and other stakeholders to support smooth handoffs during proposal planning and submission preparation.

• Provides guidance, mentoring, and coordination oversight on complex or high‑visibility proposal activities.

Research Compliance and Contract Coordination Support

• Supports research-related administrative compliance by tracking adherence to School, University, state, and federal policies and procedures.

• Assists with coordination of research compliance documentation and tracking activities, including Responsible Conduct of Research (RCR) requirements.

• Coordinates the submission and processing of research-related contracts and agreements that are managed outside of SRS.

• Assists with research-related independent contractor processes, to include certification documentation, system access and/or setup, and invoice tracking.

• Assists with yearly budgetary and contract processes.

Research Program Coordination and Administrative Alignment

• Oversees program workflows, tools, and documentation to support efficient research administration operations.

• Coordinates with appropriate offices and staff as required.

• Oversees, manages, updates, and audits internal reference materials, implementation guidance, and process documents

Professional Development and Operational Continuity

• Participates in professional development

• Assists with workload balancing during peak activity periods

• Provides coverage assistance and coordination as needed .

• Contributes to team effectiveness through shared knowledge, documentation of processes, and collaborative problem-solving.

• Applies new knowledge and best practices to support improvements, processes, and service delivery. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.