Finance Admin Coordinator

Job Description:

We are seeking a highly organized and reliable Part-Time Administrative Assistant to support our Finance team. This role is crucial for maintaining efficient administrative operations within the department, focusing on document coordination and general administrative support. The ideal candidate will be meticulous, proactive, and able to handle confidential information with discretion.

 

Key Tasks and Responsibilities

• Collect mail and distribute to the appropriate Finance contacts

• Assist with the review and transition of hard copy documentation to digital formats, supporting departmental digitization efforts

• Coordinate the internal signing and external mailing of Acts of Acceptance monthly/quarterly

• Processing Certificates of residence for CIS and Latin America

• Raising purchase orders & applicable receipts on SAP for department supplier invoices

• Printing/collating documents for couriers / signatures

• Manage ad hoc administrative tasks as assigned by the local Finance teams to ensure smooth department operations

Requirements

• Proven experience in an administrative or office support role, preferably within a finance or corporate environment. (1-3 years)

• Exceptional organizational skills and attention to detail.

• Strong verbal and written communication skills.

• Proficiency with Microsoft Office Suite (Word, Excel) and the Google Suite (Gmail, Drive, Sheets, Docs)

• SAP experience not required but a plus

• Ability to handle confidential information professionally.

• Must be reliable and able to work independently with minimal supervision.

Weekly Schedule:

• This is a part-time position

  • Normal working days are expected to be Tuesday through Thursday.  

Hours can vary depending on the related tasks, but anticipated hours would be 9AM to 3PM.

• Note:  Monthly there is a requirement to work on the 1st and/or 2nd of the month for Act of Acceptance and Certificate of Residence processing and mailing.

Our Benefits

• Comprehensive Insurance Plans

• Paid Time Off

• Family Care Benefits

• Access to Dow Jones Products

• Subscription Discounts

• Employee Referral Program

• Employee Well-being Support & Fitness Programs

#LI-Hybrid

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law.

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at [email protected]. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

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Business Area:

Dow Jones - Finance

Job Category:

Administration, Facilities & Secretarial

Union Status:

Union role