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Supervisor, Administration, Planning & Development
Beaumont, AB, CanadaPosted 1 weeks ago
onsite
Job Description
Beaumont is powered by people who are technically proficient, passionate about what they do, and motivated to deliver superior, tangible results to our community. We live our core values:
- CHALLENGE ACCEPTED! Be relentlessly curious and ask the questions others are afraid to ask. Challenge conventional thinking with an inquisitive outlook. Approach problems with a yes mindset. Be unafraid to make mistakes, learn, then adapt.
- MAKE A DIFFERENCE, WITH HEART AND MIND! Bring passion and joy to your work, your teammates and the community. Work towards effective solutions based on evidence and data, then measure success. Step up, make decisions and take responsibility.
- WORK FOR EACH OTHER! Celebrate individual and collective successes as wins for the team. Allow vulnerability and pick up the ball when others can’t carry it any longer. Let diverse ideas and experience build better outcomes, then speak with one voice when a decision is made. Accept feedback with humility and approach healthy conflict as an opportunity to listen and understand.
The City of Beaumont is a growing and vibrant community committed to delivering high-quality services that enhance residents’ quality of life. This role offers the opportunity to work closely with leadership, contribute to meaningful community initiatives, and play a central role in supporting programs that matter. Our team is highly collaborative, professional, fun, and passionate about supporting the vision of a growing, vibrant, and spirited organization.
We are seeking a highly organized, detail-oriented Supervisor, Administration to provide leadership, coordination, and hands‑on administrative support to the Director of Planning and Development and the department’s planning, development, and building teams. This role plays a key part in ensuring programs, services, and Council-related activities are delivered efficiently, professionally, and on time.
What YOU’RE Responsible for:
Reporting to the Director, Planning and Development, you will support daily departmental operations through scheduling, documentation, coordination, and customer service. Acting as a key point of contact, you’ll help ensure clear communication, accurate information flow, and well-organized processes that support service delivery and community outcomes.
What YOU Bring:
What WE Offer:
This is a 15-month term opportunity with the possibility of extension.
If you meet these qualifications, please submit your cover letter and resume as one document by 9:00 AM on June 12, 2026.
The City of Beaumont is an inclusive and equal opportunity employer. We value the diversity of the people we hire and serve. This means fostering a workplace in which individual differences are recognized, appreciated, and respected. Any persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected]
Information for Applicants:
We are seeking a highly organized, detail-oriented Supervisor, Administration to provide leadership, coordination, and hands‑on administrative support to the Director of Planning and Development and the department’s planning, development, and building teams. This role plays a key part in ensuring programs, services, and Council-related activities are delivered efficiently, professionally, and on time.
What YOU’RE Responsible for:
Reporting to the Director, Planning and Development, you will support daily departmental operations through scheduling, documentation, coordination, and customer service. Acting as a key point of contact, you’ll help ensure clear communication, accurate information flow, and well-organized processes that support service delivery and community outcomes.
- Lead, supervise, and mentor administrative staff supporting planning, development, and safety codes functions, including workload distribution, coaching, and performance support.
- Serve as the administrative escalation point for complex inquiries while delivering high‑quality customer service to internal and external stakeholders.
- Coordinate meetings, agendas, minutes, and calendars for the Director and Urban Design Review Committee.
- Provide confidential administrative support, including correspondence, reports, and Council documentation.
- Draft, edit, and proofread policies, reports, presentations, and other materials.
- Manage electronic filing systems, invoices, credit card statements, and departmental records.
- Respond to public and internal inquiries with professionalism and sound judgement.
- Support departmental projects through research, data compilation, and progress tracking.
- Assist with special events, engagement activities, and interdepartmental coordination.
- Support a safe work environment by following and reporting on safety requirements.
- Develop, implement, and maintain administrative standard operating procedures (SOPs), forms, and public‑facing materials to support consistent and efficient service delivery.
- Monitor permit activity, workflows, and service levels to ensure monthly KPIs, legislated timelines, and department standards are achieved.
- Coordinate and prioritize scheduling for inspections, meetings, deadlines, and administrative staff coverage.
- Drive continuous improvement by streamlining electronic permitting systems, enhancing administrative processes, and recommending system or workflow upgrades.
- Support department‑wide initiatives including service reviews, education and outreach efforts, workplace safety programs, and other duties as assigned while demonstrating the City’s values.
- Other duties as assigned.
What YOU Bring:
- Two‑year post‑secondary diploma in Business Administration (Administrative Assistant) or other related discipline.
- Minimum of three (3) years of progressively responsible administrative experience in planning, permitting, or a municipal environment.
- Experience supervising staff, distributing workloads, and improving administrative processes.
- Demonstrated ability to manage an independent workload in a fast‑paced environment.
- Demonstrated strong typing, proofreading, and document preparation skills with high attention to detail.
- Exceptional communication and interpersonal skills with the ability to work effectively with diverse audiences.
- Knowledge of land use bylaws, permitting processes, and safety codes administration is preferred.
- Ability to communicate clearly and professionally in both written and verbal formats.
- Strong relationship-building and customer service skills, including regular interaction with members of the community.
- Handle confidential and sensitive information with discretion and sound judgement.
- A combination of education and experience that demonstrates equivalency.
What WE Offer:
- A salary range of $74,019.40 - $96,569.20 per annum (based on experience and qualifications).
- Employer paid Health and Dental benefits package.
- Eligibility to participate in our Earned Day off Program.
- Health Wellness and Learning Spending Account.
- Membership to the Beaumont Sport and Recreation Centre.
- 35-hour work week.
- And an amazing team to work with!!
This is a 15-month term opportunity with the possibility of extension.
If you meet these qualifications, please submit your cover letter and resume as one document by 9:00 AM on June 12, 2026.
The City of Beaumont is an inclusive and equal opportunity employer. We value the diversity of the people we hire and serve. This means fostering a workplace in which individual differences are recognized, appreciated, and respected. Any persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected]
Information for Applicants:
- Applications can be submitted via our online recruiting system only. If you have any difficulties, please reach out to our HR department.
- We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
- Final candidates for this position will be required to undergo pre-employment screening, including reference checks, education verification, and a criminal record check.
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