Job Description
Job Title: Facilities Manager
Department: Human Resources & Administration
Job Summary
The Facilities Manager is responsible for the overall maintenance and optimization of the refinery's physical assets, including production support facilities, administrative buildings, utilities, infrastructure, and company-owned properties. The role ensures that all facilities, equipment, and support services are effectively managed to provide a safe, reliable, compliant, and cost-efficient operating environment. The Facilities Manager is also responsible for overseeing preventive and corrective maintenance programmes, contractor management, regulatory compliance, property upkeep, and continuous improvement initiatives that support operational efficiency and organizational objectives.
Key Responsibilities (Duties & Responsibilities)
1. Operational Responsibilities
- Oversee facility maintenance including electrical, plumbing, HVAC, and general repairs.
- Manage space allocation and optimize utilization across the facility.
- Supervise utilities management (electricity, water, gas, waste).
- Develop and implement effective waste management and recycling programs.
- Coordinate pest control and landscaping services to maintain facility standards.
2. Safety & Security Responsibilities
- Develop and implement emergency response plans (evacuation, fire safety, first aid).
- Identify risks and implement mitigation strategies within the facility.
- Oversee installation and maintenance of security systems (CCTV, alarms).
- Manage access control systems and visitor management processes.
- Ensure compliance with health, safety, and security regulations.
3. Administrative Responsibilities
- Prepare and manage facility budgets, including cost control and forecasting.
- Negotiate and manage vendor/service provider contracts.
- Conduct regular facility inspections and ensure timely corrective actions.
- Maintain accurate records for maintenance, inspections, and compliance.
- Communicate facility-related updates to stakeholders (staff, contractors, visitors).
4. Sustainability & Energy Management
- Develop and implement energy optimization strategies.
- Drive sustainability initiatives (recycling, green practices, efficiency programs).
- Implement water conservation measures.
- Monitor and reduce waste generation across the facility.
5. Strategic Responsibilities
- Contribute to administrative and corporate strategic planning.
- Drive process improvement initiatives for efficiency and innovation.
- Support change management initiatives impacting facility operations.
6. Other Responsibilities
- Manage facility-related projects (renovations, upgrades, expansions).
- Coordinate office moves and relocations.
- Identify and implement continuous improvement initiatives.
- Ensure compliance with management systems (QMS, FSSC, OHSAS, EMS, etc.).
Key Performance Indicators (KPIs)
- Facility uptime and operational efficiency
- Maintenance response and resolution time
- Budget adherence and cost savings achieved
- Compliance with safety and regulatory standards
- Energy consumption and sustainability targets
- Vendor performance and contract compliance
Competencies Required (Qualification & Experience)
Competency Level:
Level 3 – Experienced / Supervisory
Educational Qualification:
- Bachelor’s Degree in HR, Social Sciences, Business Administration, Engineering, or related field
Professional Qualification:
- Membership of Chartered Institute of Personnel Management (CIPM) or relevant professional body
Experience:
- Minimum of 8 years’ experience in facility or administrative management
- Experience in manufacturing or industrial environment is an advantage
Skills & Competencies
- Strong leadership and stakeholder management skills
- Excellent organizational and multitasking abilities
- Strong financial and budget management skills
- Proficiency in Microsoft Office and facility management tools
- Strong communication and interpersonal skills
- Knowledge of regulatory and safety standards
- Vendor and contract management expertise
Personal Attributes
- Detail-oriented and highly organized
- Proactive and capable of working independently
- Strong analytical and problem-solving ability
- Ability to work under pressure and meet deadlines
- High level of integrity and confidentiality
Job Title: Facilities Manager
Department: Human Resources & Administration
Job Summary
The Facilities Manager is responsible for the overall maintenance and optimization of the refinery's physical assets, including production support facilities, administrative buildings, utilities, infrastructure, and company-owned properties. The role ensures that all facilities, equipment, and support services are effectively managed to provide a safe, reliable, compliant, and cost-efficient operating environment. The Facilities Manager is also responsible for overseeing preventive and corrective maintenance programmes, contractor management, regulatory compliance, property upkeep, and continuous improvement initiatives that support operational efficiency and organizational objectives.
Key Responsibilities (Duties & Responsibilities)
1. Operational Responsibilities
- Oversee facility maintenance including electrical, plumbing, HVAC, and general repairs.
- Manage space allocation and optimize utilization across the facility.
- Supervise utilities management (electricity, water, gas, waste).
- Develop and implement effective waste management and recycling programs.
- Coordinate pest control and landscaping services to maintain facility standards.
2. Safety & Security Responsibilities
- Develop and implement emergency response plans (evacuation, fire safety, first aid).
- Identify risks and implement mitigation strategies within the facility.
- Oversee installation and maintenance of security systems (CCTV, alarms).
- Manage access control systems and visitor management processes.
- Ensure compliance with health, safety, and security regulations.
3. Administrative Responsibilities
- Prepare and manage facility budgets, including cost control and forecasting.
- Negotiate and manage vendor/service provider contracts.
- Conduct regular facility inspections and ensure timely corrective actions.
- Maintain accurate records for maintenance, inspections, and compliance.
- Communicate facility-related updates to stakeholders (staff, contractors, visitors).
4. Sustainability & Energy Management
- Develop and implement energy optimization strategies.
- Drive sustainability initiatives (recycling, green practices, efficiency programs).
- Implement water conservation measures.
- Monitor and reduce waste generation across the facility.
5. Strategic Responsibilities
- Contribute to administrative and corporate strategic planning.
- Drive process improvement initiatives for efficiency and innovation.
- Support change management initiatives impacting facility operations.
6. Other Responsibilities
- Manage facility-related projects (renovations, upgrades, expansions).
- Coordinate office moves and relocations.
- Identify and implement continuous improvement initiatives.
- Ensure compliance with management systems (QMS, FSSC, OHSAS, EMS, etc.).
Key Performance Indicators (KPIs)
- Facility uptime and operational efficiency
- Maintenance response and resolution time
- Budget adherence and cost savings achieved
- Compliance with safety and regulatory standards
- Energy consumption and sustainability targets
- Vendor performance and contract compliance
Competencies Required (Qualification & Experience)
Competency Level:
Level 3 – Experienced / Supervisory
Educational Qualification:
- Bachelor’s Degree in HR, Social Sciences, Business Administration, Engineering, or related field
Professional Qualification:
- Membership of Chartered Institute of Personnel Management (CIPM) or relevant professional body
Experience:
- Minimum of 8 years’ experience in facility or administrative management
- Experience in manufacturing or industrial environment is an advantage
Skills & Competencies
- Strong leadership and stakeholder management skills
- Excellent organizational and multitasking abilities
- Strong financial and budget management skills
- Proficiency in Microsoft Office and facility management tools
- Strong communication and interpersonal skills
- Knowledge of regulatory and safety standards
- Vendor and contract management expertise
Personal Attributes
- Detail-oriented and highly organized
- Proactive and capable of working independently
- Strong analytical and problem-solving ability
- Ability to work under pressure and meet deadlines
- High level of integrity and confidentiality