Senior Executive - Administration

1. General Administration:

• Prepare and adhere to approved annual administration and employee welfare budget
• Expenses monitoring & analysis on monthly basis wrt approved budget

• Employee vendor creation, PR & Invoice processing
• Arranging & Issuing ID cards, Visiting cards and stationery
• Liaising with relevant local authorities (police department & Local Municipal, panchayat, etc. and Vigilance.)

1. Facilities Management:

• Horticulture Management 
• Housekeeping & pest control management
• Locker management
• Manage laundry operations and maintain the checklist and records.
• Manage linen room and maintain all the records.
• Change rooms management
• Manage the movement of employee transport & company vehicle
• Admin Asset Management
• All compliance related to facilities management
• Drinking Water Management

1. Security & Safety:

• To secure premises, personnel, machines & material through monitoring of surveillance equipment and access control.
• To prepare reports by recording observations, occurrences, and surveillance activities. 
• Security Gate Management ensuring all documents at security gates are well maintained and authenticated.
• To effectively control and maintain security equipment like Hand Handling Metal Detector, Boom barrier etc.
• Responsible for Reception management and Visitor Management System
• To prevent losses and damages by proactively reporting irregularities and informing violation of policies and procedures.
• To plan and execute specific loss prevention program to prevent/minimize thefts and losses.
• Assessment of safety hazards, unsafe conditions, unsafe acts, routine safety audits, fire drills and compliance
• Discipline tracker of casual & on roll employees
• To report Management in case of any emergencies

1. Employee Engagement:

• Prepare and execute wellness calendar, employee engagement events (Birthday, Long Service, Town Halls etc.), get-togethers, festivals and sports activities
• Arrangement of R & R, merchandise and Vouchers as per requirement
• Budget management for employee Gifts (Birthday, Long service, Joining kit etc.) & organise the Procurement of the same

1. Employee’s Welfare & Health:
   • Canteen and Pantry Management (Budget, Compliance, Food Hygiene, Personnel Hygiene, Canteen Committee)
   • Pre- employment Health Check-up

• Manage the OHC, Rest Room & First Aid management (Employee Training, First Aid Boxes and Register).
• To maintain personal hygiene records of all employees.
• Responsible for Mediclaim management
• Organize and implement Annual Health check-up for all employees

• To ensure and provide uniform to plant employees as per schedule
• Crèche Management

 

Key Responsibilities:

• Smooth functioning of all administration activities
• Good communication ability
• Effective and efficient coordination ability

 

Competencies for the role:

• Good communication & interpersonal skills to interact with various functions in order to coordinate the activities
• Strong analytical & problem-solving skills
• High commitment
• Proficiency in MS Excel and PowerPoint

Qualification & Experience Required :

1. MBA or Equivalent 
2. Experience : 7 to 12 Years