TWDB - 26-90: Flood Grant Coordinator (Grant Specialist III)

**Must meet agency in-office requirements**

***Salary commensurate with experience and qualifications***

TEXAS WATER DEVELOPMENT BOARD’S MISSION

Leading the state’s efforts in ensuring a secure water future for Texas.

WORKING AT THE TWDB

See why our work makes an impact!

Find out why the TWDB is a great place to work.

Make a positive difference for the state of Texas. We encourage you to apply for positions that match your qualifications.

The Texas Water Development Board (TWDB) offers a competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work alternatives so you can have a work/life balance! For more information about these benefits and more visit: 

http://www.twdb.texas.gov/jobs/benefits.asp.

Please visit TWDB Career Page: http://www.twdb.texas.gov/jobs/ for more information.

MILITARY EMPLOYMENT PREFERENCE

Veterans, Reservists or Guardsmen are highly encouraged to apply. This position does not have military equivalent occupational specialty codes

Additional Military Crosswalk information can be accessed at https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_PropertyManagementandProcurement.pdf

JOB DESCRIPTION SUMMARY

Performs highly complex (senior-level) grant development, coordination, and technical assistance to plan, administer, implement, and closeout federal and state-funded grants within Texas. Work involves marketing, developing, implementing, and closeout of FEMA’s Flood Mitigation Assistance and state flood grant programs, both programmatically and financially. Provides technical assistance to political subdivisions, other agencies, and the public to ensure effective implementation of grant programs. Assists in preparing, coordinating, reviewing, and evaluating the applications to be included in the state’s annual Flood Mitigation Assistance grant application to FEMA. Assists in reviewing, evaluating, and implementing state flood grants. May serve as a contract manager of flood grants. Maintains information required to perform grant program responsibilities and assists in the coordination of program requirements between state, federal, and local communities. Serves as a liaison and gives presentations, or conducts training concerning floodplain planning, management, and mitigation. May train others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Reports to the Manager of the Grant Coordination Department. Must be able to travel 25% of the time and work outside of normal business hours (8 am - 5 pm).

ESSENTIAL JOB FUNCTION

• Assists in the administration of FEMA’s Flood Mitigation Assistance grant program and state flood financial assistance programs.
• Provides technical and administrative assistance on state and federal flood grant and financial assistance programs, including assistance to political subdivisions in developing grant applications.
• Promotes federal and state flood grant and financial assistance.
• Explains resources, eligibility, and performance requirements to elected officials, community representatives, the public, and other interested parties.
• Conducts site visits, inspections, and monitoring reviews to ensure compliance with state and federal regulations.
• May serve as a contract manager for grant contracts related to state and federal flood grants to include the submission of grant applications, monitoring contract agreements and grant activities.
• Reviews and approves grant expenses, quarterly reporting, performance and financial reports, deliverables, and grant contract closeouts to ensure compliance with state and federal regulations.
• Assists in the development of presentations, training, workshops, and grant implementation guidance for technical and non-technical audiences such as local and state officials, professional organizations, and other interested parties.
• Assists in the development of presentations, training, workshops, and grant implementation guidance on floodplain management, planning, and mitigation funding opportunities offered by the TWDB and other state agencies.
• Serves as a liaison for the TWDB at public meetings and meetings related to flood grants with federal, state, and local entities or the public.
• May coordinate and support cross-functional work groups composed of internal and external stakeholders to develop grant program objectives, work plans and budgets.
• Assists, prepares, and reviews grant closeout materials for federal flood grant funding programs.
• Assists with maintaining master hard copies and electronic copies of TWDB personnel information, policies, procedures, guidelines, checklists, forms, and reference materials.
• Assists with any special projects as assigned.
• Maintains confidential and sensitive information.
• Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
• Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
• May be required to operate a state or personal vehicle for business purposes.
• Performs other duties as assigned.

MINIMUM QUALIFICATION

• Graduation from an accredited four-year college or university with a bachelor’s degree in Hydrology, Water Resources, Natural, Physical, or Environmental Science, Geography, Planning, Business Administration, Emergency Management, Finance, or a related field.
• Two years of relevant work experience in any combination of grant management, public or business administration, insurance management, emergency management, financial or program compliance, environmental management, floodplain management, hazard mitigation, project management, or planning.
• Possession of at least one of the following certifications at the time of hire, OR  the ability to obtain an approved equivalent certification within 6 months of hire:
  • Certified Floodplain Manager (CFM).
  • Certified Texas Contract Manager (CTCM).
  • Certified Texas Contract Developer (CTCD)
  • A Grants Management Certificate or Certification.
  • A Project Management Certificate or Certification.
• Able to travel 25% of the time and work outside of normal business hours. 
• Relevant education and experience can be substituted for each other on a year-for-year basis. 

PREFERRED QUALIFICATIONS

• Experience assisting in project management, mitigation projects, or contract administration.
• Experience in Floodplain Management
• Experience administering state or federal financial assistance programs.
• Possession of two or more of the following certifications at the time of hire:
  • Certified Floodplain Manager (CFM).
  • Certified Texas Contract Manager (CTCM).
  • Certified Texas Contract Developer (CTCD)
  • A Grants Management Certificate or Certification.
  • A Project Management Certificate or Certification.
• Experience working with federal or state programs.
• Experience interacting with governmental officials and stakeholders.
• Experience presenting technical information in public or collegiate settings.
• Experience in using Geographic Information Systems (GIS).

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Knowledge of local, state, and federal laws and regulations relevant to the Grant Coordination Department.
• Knowledge of the principles and practices of public administration.
• Knowledge of FEMA National Flood Insurance Program and Floodplain Management regulations.
• Knowledge of FEMA Hazard Mitigation Assistance programs.
• Knowledge of hydrologic/hydraulic principles and procedures as applied to floodplain management.
• Knowledge of the principles and practices of grant administration including project management and contract administration.
• Knowledge of Geographic Information Systems.
• Knowledge of, or the ability to rapidly assimilate, information related to state and federal regulations, legislation, guidelines, policies, procedures, grant eligibility, and reporting requirements.
• Skills in grant preparation, development, evaluation, and monitoring in reporting writing, in budget development and monitoring, and in the use of federal grant administration programs.
• Skills in writing technical memos, reports, and work process and policy documents.
• Skills in using Microsoft Office programs such as Word, Excel, and Access.
• Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
• Ability to maintain the security or integrity of critical infrastructure within Texas.
• Ability to meet agency in-office requirements.
• Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
• Ability to make mature, objective decisions and identify areas of potential problems.
• Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
• Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
• Ability to perform assigned duties and improve work habits and/or output.
• Ability to complete assigned work, on time, neatly and with infrequent errors.
• Ability to interpret policies, procedures, and regulations.
• Ability to provide prompt, courteous and accurate assistance and clear and concise communication to all stakeholders both verbally and in writing.
• Ability to work and cooperate with others in a team environment.
• Ability to manage multiple tasks.
• Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
• Ability and willingness to travel 25% of the time, primarily within the State of Texas.
• Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
• Ability to work shifts that may exceed 8 hours, including early mornings, nights, and weekends.
• Ability to train others.

REMARKS

• A copy of required academic transcripts and/or licensures and driving record must be submitted at the time of hire. Failure to provide required documentation will result in no further consideration for employment.
• Important Notice: Otherwise qualified candidates who are ultimately considered for potential employment with the Texas Water Development Board may be the subject of a request for any criminal history record information maintained by the Texas Department of Public Safety (DPS). Evidence of a criminal conviction or other relevant information obtained from the DPS shall not automatically disqualify an individual from employment with the Texas Water Development Board.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS

• Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.

REFERENCE CHECKS

• Reference checks will be conducted on top candidate for the position and may include outreach to current and/or former supervisors. Reference checks for top candidates currently employed by the TWDB will include outreach to current supervisors.

CONSENT OF CRIMINAL HISTORY CHECKS

• All interviewed candidates must complete the HR-101 - Consent to Obtain Criminal History Record Information and the GA-48 Consent form to obtain continuous criminal history and review forms once extended an offer to interview. The consent forms will be sent by Human Resources (HR) and retained with HR. Only candidates extended a conditional offer will have their criminal history checked in the Texas Department of Public Safety (DPS) system. Candidates who refuse to complete both consent forms will no longer be considered for the vacancy with the Texas Water Development Board. If adverse findings are found, candidates will be afforded 10 business days to provide a response prior to a final determination on hiring eligibility.

JOB LOCATION

• Candidate must be able to report to and work from the noted work location and comply with the agency’s Return to Office (RTO) requirements.

EQUAL OPPORTUNITY

• The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.

SELECTIVE SERVICE

• Males born on or after January 1, 1960, will be required to present proof of Selective Service registration on the first day of employment or proof of exemption from Selective Service registration requirement.

FINAL EMPLOYMENT OFFERS

• All offers of employment are contingent upon the candidate having legal authorization to work in the United States. Failure to present such authorization within the time specified by the U.S. Department of Labor will result in the offer being rescinded.

FOREIGN CREDENTIALS

• An evaluation of your coursework must be uploaded if you have obtained a degree(s) from a school outside of the United States; otherwise, you will not receive credit for degree progress and completion.

SPONSORSHIP

• Candidates must be eligible to work in the United States without requiring sponsorship.

STATE OF TEXAS APPLICATION

• Resumes will not be accepted in place of a completed State of Texas application unless indicated.

E-VERIFY

• TWDB participates in E-Verify!  Information from each new employee’s Form I-9 will be provided to the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) to confirm work authorization.

EMPLOYMENT AT-WILL

• Employment with the Texas Water Development Board (TWDB) is on an at- will basis.

AMERICANS WITH DISABILITIES ACT

• The TWDB is in compliance with the Americans with Disabilities Act and makes reasonable accommodations for applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits of employment, please contact the Human Resources Division for assistance at (512) 475-2142. Deaf and hard of hearing applicants may contact our office via Relay Texas at 1-800-735-2989 (TTY/TDD).

HEADQUARTER LOCATION AND CONTACT INFORMATION

Texas Water Development Board
Stephen F. Austin Building
1700 North Congress Avenue
Austin, Texas 78701
[email protected]
Phone: (512) 475-2142