Clinical Research Coordinator

% 

of time

Essential Function (Yes/No)

Key Responsibilities

(To be completed by Supervisor)

50%

YES

Study Coordination and Data Collection

• Identify subjects, develop recruitment and retention strategies, and screen and enroll study subjects
• Schedule subjects for study visits; meet with them to administer questionnaires, collect medical history 
• Maintain rapport and relationships with subjects to ensure effective communication and retention; respond to their diverse needs, schedule follow-up appointments, and become their intermediary; discuss study outcomes with providers to ensure continuity of care
• Obtain informed consent; review information with subjects; assess and advocate for patient safety throughout each protocol procedure
• Oversee subject reimbursement; work to resolve discrepancies and issues
• Work with staff at UCSF and at primary site to ensure procedures are completed and required data collected at visits
• Conduct reviews of medical charts and electronic records to extract medical information and other data for use in studies
• Implement needs assessments and recommendations for enhancements on patient coordination, data collection, data management, protocol adherence and study collaboration

15%

YES

General Research Support

• Maintain integrity and other research best practices, including required certifications and training, handling data in an organized manner and maintaining confidentiality

• Active participation in regular study meetings

• Contribute to reports and presentations of research findings (e.g., NIH progress reports, manuscripts, powerpoint) by preparing drafts, reviewing and editing reports to optimize clarity and integrity in reporting 

5%

YES

Staff training

• Attend and actively participate in regular team and stakeholder meetings; take and distribute meeting notes as required
• Suggest modifications to the administrative infrastructure to accommodate increasing complexity of studies.
• Modify data collection instruments
• Help schedule staff time and coordinate staff schedules.
• Maintain participant tracking systems.
• Update and maintain a procedure manual documenting all study-related procedures; help develop a plan to ensure consistency in data collection and data entry.

15%

YES

Study Implementation

15%

YES

Protocol Submissions and Adherence

• Enter all existing and new study protocols into the Committee on Human Research (CHR) online system; seek assistance on maintaining all protocols in the system by communicating with CHR Analysts.
• Renew, modify, and submit CHR applications and protocols; ensure that protocol applications are submitted in a timely manner; serve as a liaison between CHR and study Investigators.
• Provide quality assurance checks to note if protocols or UCSF CHR applications need to be modified; evaluate protocols on an ongoing basis and implement improvements as needed.

100%