Office & Operations Admin, Syracuse Branch

The Administrative Assistant - Branch Operations supports daily office operations in our Syracuse branch, including but not limited to: workforce timekeeping accuracy, onboarding processes, and fleet/safety tracking. This role works closely with leadership to ensure compliance, accurate reporting, and efficient coordination across administrative and operational functions. Key Responsibilities Timekeeping & Payroll Support Audit employee time punches daily (clock-in, clock-out, and meal periods) for accuracy and compliance Review and calculate employee rate cards to ensure alignment with TCR system records Investigate and resolve discrepancies in time reporting in partnership with leadership Submit finalized rate cards to designated stakeholders on a weekly basis Fuel & Fleet Management Log and reconcile fuel slips against weekly fuel reports provided by Holman Maintain and review fleet tracking lists to identify upcoming vehicle inspection needs Communicate inspection requirements and discrepancies to leadership Employee Oversight & Reporting Monitor timely completion of required employee reports Escalate late or incomplete submissions to leadership for follow-up and documentation Assist with maintaining accurate employee files and records Onboarding Support onboarding preparation by coordinating materials with HR systems (HRIS/Onboarding platform) Assist with onboarding sessions for new hires on a scheduled weekly cadence Partner with HR and leadership to ensure a smooth and compliant onboarding experience Office Administration Order and manage office supplies to ensure consistent availability Maintain organization of administrative documentation and processes Inventory & Safety Compliance Conduct weekly inventory of safety supplies Report supply needs to leadership to ensure timely replenishment Support adherence to safety standards by maintaining adequate stock levels Documentation & Communication Distribute required documentation (e.g., packing slips) to internal stakeholders in a timely manner Ensure accurate recordkeeping and communication across departments Qualifications Strong attention to detail and accuracy in data tracking and reporting Ability to manage multiple administrative tasks and meet deadlines Effective communication and organizational skills Experience with timekeeping systems, spreadsheets, or administrative tracking tools preferred Ability to handle sensitive information with professionalism and confidentiality Work Environment Fast-paced operations environment requiring strong coordination across teams Regular interaction with leadership, HR, and field employees