SAf Administrator
Job Description
Position: Administrator
Division Finance
Location Port Elizabeth
Reports To
Finance and Admin Manager and other person supervising him/her from time to time.
Primary Position Purpose
To assist with administration and work queries
KEY RESPONSIBILITIES
- Reception duties, including welcoming clients and visitors
- General office administration and filing
- Typing of minutes, letters, contracts, and sub-consultancy agreements
- Preparation of invoices, payment certificates, and WAFs
- Collection and compilation of sundry information
- Tender preparation, submission, and client liaison regarding queries
- Administrative support to all Project Managers
- Handling calls, emails, letters, and other communications
- Screening phone calls and coordinating meetings
- Minute taking and document/report formatting
- Arranging travel and managing diaries for the Function Manager and Engineers
RECOMMENDED QUALIFICATIONS, SKILLS AND EXPERIENCE
5+ years’ experience in a similar role
Matric qualification
Advanced proficiency in MS Office (Outlook, Word, PowerPoint, Excel, and ProjectWise)
Excellent verbal, written, and typing skills
Strong problem-solving and initiative-taking abilities
Detail-oriented and process-driven
Strong organisational skills with the ability to prioritise workload effectively
PERSONAL ATTRIBUTES
Honest and trustworthy
Respectful
Possess cultural awareness and sensitivity
Be flexible
Able to work under pressure
Outgoing personality, responsible, self-motivated and confident
We are proud of the brilliant minds we have at SMEC and are committed to ensuring that our people have the best opportunities and resources to learn, grow and succeed. Our hiring decisions are guided by skills, qualifications and experience, ensuring fair and equitable access to opportunities for all. We are intentional about diversity, equity, inclusion, and belonging, not as a requirement, but as a fundamental part of who we are. We strive to create a workplace where diverse backgrounds and perspectives are embraced, fresh ideas are encouraged, and everyone has the support they need to thrive. At SMEC, every individual has a voice, and through our commitment to engineering positive change, every contribution makes a difference.
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!