Executive Assistant

Job Title: Executive Assistant II
Duration: 6 months
Location: San Diego , CA

Job Profile Summary:

Experienced level administrative position, provides administrative and clerical support to executive staff (COO, CEO) Works independently and handles a wide variety of office duties and special projects.

Essential Functions:

· Independently handles a wide variety of general office procedures and administrative duties such as setting-up and maintaining filing systems, composing and proofreading documents, collecting and compiling data, and coordinating the flow of reports, invoices, or records.

· Answers the telephone and screens incoming calls and communications.

· Organizes and expedites flow of work through executive’s office.

· Manages executive’s calendar, travel, correspondence and budget. Maintains schedules and coordinates meetings with multiple staff members. (This is a major one)

· Establishes and maintains confidential files.

· Uses word-processing, spreadsheet software, or graphics software to create detailed presentations or confidential documents. May maintain, manipulate, or utilize a moderately complex computerized database and/or spreadsheet to record and compile data.

· Coordinates or completes special projects according to manager’s general instructions. May assist manager or other staff members with more complex and detailed projects.

· Personally responds to internal and external requests for information within scope of assigned responsibility and departmental guidelines.

· Follows up with executive reports to save executive time.

· Develops and prepares presentations and reports.

· Performs other office duties as assigned.

All your information will be kept confidential according to EEO guidelines.