Coordinated with business management office and supervised all procurement activities
Accountable for the smooth operation of the office support work and related systems within the departmental or equivalent front office by assuming primary responsibility for organizing and coordinating workflow
Maintain supplier’s invoices by posting them as orders in the system once they are paid for and then converted to invoices when the goods are received
Putting in place an effective logistics for the clearing of heavy duty technical machines
Accepting cheques and cash payments from clients
Filing of receipts and tellers
Monitoring and dispatch of documents to and from company branches
Controling and managing Stock
Preparing weekly reports
Lodging cheques at the bank and raising receipts
Populating and send weekly production and collection report
Maintaining, Running of Petty Cash book and preparation of petty cash account
Handling of Claims cheques from Head Office
General Admin functions and activities in the office
Any other task as assigned by the manager

Minimum of BSc in Business Administration, Management, Economics or any social related field
5-7 years experience in Admin related field
2 years in Procurement and Logistics
Experience in an engineering servicing firm is an advantage

• Excellent project management and organisational skills

• Able to multitask effectively and meet tight deadlines

• Good interpersonal and problem solving skills

• Attention to detail and be able to work independently and error-free in a fast-paced environment

• Energetic, proactive approach to work

• Strong communications (verbal and written) skills

• Integrity: high personal ethical standards

• Ability to prioritise work with minimal supervision

• Resourceful and efficient

• Exhibits help behaviour beyond strict job requirements

• Flexibility and willingness to work

• Enterprising attitude that is quick to search out alternative solutions to needs or problems

Administrative Officer

Job Description