Secretary to the Board of Directors

Main purpose:
Ensure the effective and compliant functioning of the Board of Directors and its Committees, acting as a central coordination point between the Board, Executive Management, and regulators.

Responsibilities:

• Lead the planning and coordination of meetings of the Board of Directors and its Committees, ensuring high-quality preparation and efficient execution.
• Draft accurate meeting minutes and ensure timely follow-up on the implementation of Board decisions.
• Safeguard sound governance practices by ensuring the Board receives clear, relevant, and timely information from Executive Management, auditors, and other stakeholders.
• Maintain and continuously update key governance documents (articles of association, internal regulations) and oversee regulatory filings and interactions with supervisory authorities, in particular FINMA.
• Lead the organisation of the Annual General Meeting of Shareholders and ensure its smooth and professional delivery.
• Act as a key interface with regulators, managing official correspondence and ensuring the Board is appropriately informed of relevant developments.
• Coordinate Board effectiveness processes, including annual evaluations and the organisation of targeted training sessions.
• Oversee administrative and regulatory processes related to Board composition (appointments, filings, commercial register updates).
• Provide support and continuity to other governance-related functions when required.

• Law degree (preferred) or degree in economics
• Extensive expertise in corporate governance within a banking or regulated financial services environment
• Significant experience in board support, minute-taking, and corporate secretarial responsibilities
• High level of integrity and professional ethics
• Ability to handle sensitive matters with the utmost discretion and confidentiality
• Strong sense of responsibility, reliability, and commitment
• Proactive, well-organised, and able to work both independently and collaboratively
• Fluency in English and French; very good command of German

SQ3