Remote Patient Access Surgical Scheduler I

Overview

About Forefront 

When we say our mission is to be the dermatology practice of choice, treating all skin conditions, in every community we serve, we mean everyone at Forefront works to bring care to those who need it

Because dermatology, we now know, has a dramatic impact on the quality and longevity of human life. 

 

You’ll Enjoy

The Patient Access Surgical Scheduler is responsible for successful scheduling and both internal and external customer experience for all supported Forefront Dermatology clinics

This position will actively manage schedules to ensure maximum productivity and accuracy

Patient Access Surgical Scheduler I will be responsible for turnaround times for tasks related to patient access patient and clinician needs. 

This position may be assigned ownership of special projects which may include but not limited to team assignments, front line staff communication/support and other related duties as assigned. 

Work Schedule:

Monday - Friday 10:00AM - 6:30PM Central Time

 

Training Schedule: (first 6 weeks)

Monday - Friday 8:00AM - 4:30PM Central Time

 

Start Date: 

July 6th

 

Here are just a few things we offer:

• Access to health, dental, and vision insurance
• Health Savings Account
• Eligible for competitive PTO and Holiday pay
• Company paid life insurance and long-term disability (full-time only)
• Access to voluntary short term disability insurance (full-time only)
• Access to supplemental life insurance
• Additional insurance offerings to meet your needs
• 401K with employer match
• Employee discount programs
• And much more!

Responsibilities

Overall Functions: 

• Schedule and coordinate patient appointments following company protocols, procedures and provider schedule templates when applicable.  
• Follow Quality procedures including schedule accuracy, documentation and quality assurance program guides. 
• Meet department KPI metrics (including but not limited to quality, average handle time, unavailable time, abandonment percentages, scheduled appointments and turnaround times)  
• Collaboration with Patient Access Leadership for professional development and skillsets.  
• Ensure high levels of customer service are provided by patient access staff to patients and co-workers.  
• Work on special projects and perform other related duties as needed.  

Surgical Scheduling: 

• Maintain accurate and professional documentation with patient medical records.
• Become knowledgeable about Dermatology and diagnosis, wound care, disease, procedures, and prescriptions. 
• Accurately schedule following clinician preferences for a variety of procedures including but not limited to: MOHS, outside closure, excisions, ED&C, follow-ups, and/or recalls.

Qualifications

Education 

• High school diploma, GED/HSED, or equivalent.  
• Successful completion and ongoing professional development annually 
• Minimum post high-school education in medical support field: Certified Medical Assistant, Licenses Practical Nurse or Registered Nurse  
• Experience with dermatology and cosmetic definitions/ procedure preferred 
• Derm tech completion required within 30 days of employment  

Knowledge, Skills and Abilities 

• 2+ years of recent medical office experience in a similar capacity is preferred. 
• Must be a Certified Medical Assistant, Licenses Practical Nurse or Registered Nurse
• Previous customer service experience is required. 
• Proficient in basic computer functions and ability to learn new software effectively. 
• Ability to act with sense of urgency 
• Previous electronic medical record experience is preferred. 
• Must possess excellent customer service, communication and organizational skills.  
• Demonstrate problem solving skills 
• Ability to operate standard office equipment.  
• Ability to type a minimum of 40 wpm is preferred.