Accounts Assistant 财务助理

About the role: 

关于职位： 

Ensure that all vendors are paid according to the agreed terms and to Four Seasons policies and procedures. 

确保根据协议条款和四季酒店政策和程序向所有供应商付款。 

What you will do: 

岗位职责： 

• Maintain a system of purchase orders, receipts, invoices and cheque requests in order to promptly and adequately support, document and process for payment all hotel payables. 

• 维护采购订单、收据、发票和支票申请系统，以便及时、充分地支持、记录和处理所有酒店应付款项。 

• Maintain alphabetical files by vendor containing complete invoices and backup attached to the cheques for efficient access after payment. All filing is to be kept current. 

• 按照供应商的字母顺序保存文件，包括完整的发票和支票的备份，以便付款后有效使用。所有的文件都要及时存档。 

• Ensure all payments are made correctly and with the correct authorization (approved PO), evidence of receipt, invoice or delivery slip and Accounts Payable stamp. 

• 确保所有付款都是正确的，并有正确的授权(批准的订单)，收据，发票或送货单的证明和应付帐款的印章。 

• Complete wire authorization forms for wire transfer and ensure it is signed by two authorized signatories (from Groups A & B) and ensure all applicable backup supports the transfer. 

• 完成电汇电汇授权表格，并确保由两名授权签署人(来自A和B组)签署，并确保所有适用的备份支持转账。 

• Ensure all standing orders for electronic disbursements are approved in accordance with the normal payment procedures and signed by the cheque signatories. 

• 确保所有电子支付的长期订单都按照正常的支付程序得到批准，并由支票签署人签字。 

• A list of all standing orders for electronic disbursements should be maintained with details of date of payment, payee, amount and description of payment and at the beginning of each month in advance of the standing payment, this list should be routed to the cheque signatories for approval and a copy attached to bank reconciliations. 

• 所有站电子支付订单的列表应该保持细节的付款日期,收款人、金额和付款描述和初站的每个月提前付款,这个列表应该被路由到支票签署批准和附加到一个副本银行对账。 

• Verify and process Expense Reports and Petty Cash reimbursements ensuring compliance with key controls. 

• 审核和处理费用报告和零用现金报销，确保符合关键控制。 

• Forward all stop payment and void cheques to the Staff Accountant for journalizing. Reconcile vendor statements as they are received, with reconciling items, including any correspondence from the vendor clearly indicated and resolve all discrepancies directly with the vendor. 

• 将所有停止付款和无效支票转交给员工会计，以便记帐。对收到的供应商报表进行核对，包括明确说明的所有来自供应商的信件，并直接解决与供应商之间的所有差异。 

• Run the required reports at month end to close the Accounts Payable cycle. 

• 在月末运行所需的报告，以结束应付账款周期。 

• Assist in the preparation of all Accounts Payable documentation for microfilming on an annual basis if needed. 

• 如果需要，协助准备每年的应付账款缩微记录。 

• Maintain, and constantly update, an approved vendor listing file. 

• 维护并不断更新已批准的供应商清单文件。 

• Verify that all invoices are supported by duly approved purchase orders when required, signed receiving documentation and/or the approval of authorized management personnel. 

• 确认所有发票都有适当批准的采购订单(如有需要)、签字的收货文件和/或授权管理人员的批准。 

• Verify prices, quantities and extensions against purchase order as required, and initial the invoice when verified. Bring any discrepancies to the attention of the Direct Manager. 

• 根据需要对采购订单进行价格、数量和延期验证，并在验证后对发票进行初始化。如有任何差异，请通知直线经理。 

• Understand tax laws as it relates to sales tax, use tax, goods and services tax and year end processing ensuring compliance, submission and payment deadlines are met and ensure that all deductions and exemptions are properly documented. 

• 了解与销售税、使用税、商品和服务税和年终处理相关的税法，确保遵守、提交和支付期限，确保所有扣减和免税都有适当的文件记录。 

What you bring: 

岗位要求： 

• One years’ experience or internship in related position is preferred. 

• 1年同等职位工作经验或实习经验优先考虑。 

• Ensure all confidential information related to employees are well kept 

• 确保部门信息的保密性，包括谈话、个人信息等。 

• · Maintain harmonious and professional relationship with co-workers and supervisors. 

• 与同事和主管保持和谐的工作关系。 

• Assist in other areas of the accounting office as needed. 

• 必要时协助办公室的其他财务相关工作。 

• Perform any others tasks assigned by direct manager 

• 完成直属领导分配的其他工作。 

• Being calm and patient and be of service passion. 

• 冷静耐心，具备服务热情。 

• Good oral communication skill in Chinese & English. 

• 良好的中英文口头沟通能力。 

• · Basic English business writing skill 

• 基本的商务英语写作能力。 

• Good knowledge of Word, Excel and PowerPoint 

• 熟知电脑操作及办公软件应用。 

• Logic, eye for details, approachable and willing to help 

• 逻辑性强、注重细节、平易近人及乐于帮助他人。 

What we offer: 

福利待遇： 

• Competitive Salary, wages and benefits  

• 具有竞争力的薪资及福利体系 

• Excellent Training and Development opportunities 

• 完善的培训与发展机会 

• Complimentary Accommodation at other Four Seasons Hotels and Resort 

• 全球四季酒店及度假村的免费住宿礼遇。 

• Complimentary Dry Cleaning for Employee Uniforms 

• 员工制服免费干洗服务 

• Complimentary Employee Meals 

• 免费员工工作餐  

• Employee activities 

• 丰富多彩的员工活动 

Schedule & Hours: 

工作时间安排： 

• This is a full-time position 

• 这是一个全职职位。 

• The working hours will primarily be daytime, during weekdays and weekends.  

• 工作时间主要是在白天，包括工作日和周末。