Maintenance Planner/Buyer

Position Summary: The Maintenance Planner/Buyer is responsible for sourcing, purchasing, and managing Maintenance, Repair Parts and services to support efficient plant operations. This role ensures cost-effective procurement while maintaining supplier relationships, optimizing inventory levels, and ensuring compliance with company policies and industry regulations.

Essential Duties and Responsibilities:

• Identify, evaluate, and negotiate with suppliers for maintenance parts and services, ensuring competitive pricing and quality.
• Issue purchase orders and management supplier contracts.
• Develop and implement cost-saving initiatives within MRO procurement.
• Establish and maintain strong relationships with key suppliers.
• Monitor supplier performance and ensure on-time deliveries.
• Resolve issues related to supplier performance, quality, or pricing.
• Maintain optimal inventory levels of MRO supplies to prevent downtime.
• Track procurement costs and adhere to budgetary constraints.
• Identify opportunities to consolidate purchases and reduce expenses.
• Establish an accurate and reliable inventory system through an initial inventory and implementation of a cycle count process.
• Develop and maintain preventive and predictive maintenance schedules.
• Plan and coordinate maintenance work orders, ensuring availability of necessary materials, tools, and labor.
• Prioritize maintenance tasks based on operational needs and equipment criticality.
• Create, track, and close work orders within the Deacom CMMS.
• Ensure accurate documentation of maintenance activities, including labor hours, parts used, and root cause analysis.
• Review completed work orders for accuracy and identify continuous improvement opportunities.
• Create and distribute work order kits.
• Ensure procurement activities comply with company policies and industry regulations.
• Continuously seek and implement improvements to procurement processes and efficiency.
• Collaborate with maintenance and operations teams to align procurement with business needs.
• Other duties may be assigned. 

Essential Skills and Qualifications:

• High School Diploma or GED required.
• Minimum of 3+ years of experience in MRO procurement, purchasing, or supply chain management (preferred).
• Proficiency in ERP/MRP systems and procurement software.
• Excellent analytical, organizational, and communication skills (written and verbal).
• Knowledge of industry regulations and best practices in procurement.
• Experience in manufacturing, industrial, or plant maintenance environments.
• Strong problem-solving abilities and the ability to work effectively under pressure.
• Certification in supply chain management (e.g., CPSM, CSCP) is a plus.
• Ability to apply mathematical concepts, including probability, statistical inference, geometry, and trigonometry.
• Proficiency in using fractions, percentages, ratios, and proportions in practical procurement scenarios.
• Ability to solve practical problems and manage diverse variables with limited standardization.
• Ability to interpret and follow instructions presented in various formats (written, oral, diagrams, schedules).
• Proficiency in Microsoft Office Business Suite (Word, Excel, PowerPoint, Outlook).

 

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Candidates selected for employment will be required to complete a pre-employment screening, including a drug test, employment verification, and education verification.