Job Description
At Unispace, we create spaces that empower people and businesses to thrive. We are a global design-build partner delivering workplace and life sciences projects for some of the world’s most innovative brands.
With over 500 people across four continents, we bring together strategy, design, project management, and delivery into one seamless experience. Our integrated approach enables us to move with agility, solve complex challenges, and deliver meaningful outcomes for our clients.
Our people are at the centre of everything we do. We foster a collaborative, inclusive culture that values curiosity, accountability, creativity, and continuous improvement. We believe diverse perspectives strengthen our teams and help us create better experiences for our clients and each other.
At Unispace, you’ll have the opportunity to contribute to impactful projects, work alongside talented global teams, and grow your career in an environment that encourages innovation and new ideas.
Why you’re here
- Responsible for the project accounting function in Americas region
- Responsible to assist with month end close wherever required
What you’ll deliver
- High quality finance reports including month end close reports, analysis of projects, revenue forecast and project cash forecast as requested
- Data insights to the business to enabling effective performance management
- Strengthening internal control and governance, standardization and automation, and transaction processing in line with global standards but tailored to local requirements
- Meaningful and insightful financial analysis to assist business decisions
- Support to the delivery team and the business as required
How we’ll measure it:
- AR: Timely and accurate billings to clients, debts collected on a timely basis.
- Highlight potential revenue risk to management
- Projecting accounting: Timely and accurately accounting for projects, including revenue recognition, billing, costs projections, project AP processing, compliance requirements, timecard reporting and project forecasting
- Support delivery team on project projections, cost control, vendor account reconciliations, project close out and cost transfers as required
- Reporting: Delivery of month end closing and accurate reports
What you’re responsible for
Project Accounting
- Supporting the Senior Project Accountant in the financial management of active projects.
- Ensuring all contract and variations documentation is in place
- Maintaining a tracking system and partnering with project team to ensure vendor compliance and financial documentation is up to date prior to work beginning, during delivery and post delivery
- Overseeing and ensuring all AP invoices, requisitions, insurance certificates, lien waivers and other documents required by contract are routed to the PM for approval and processing
- Ensuring timely entry of all job costs as well as timely and accurate billing, with all required back up for the client and/or from subcontractors
- Supporting projects close out, ensuring PC certificates and accounts statements of all projects are in place
- Analyzing unusual project variances and investigating as appropriate
- Building and strengthening Unispace’s ability to manage the project administration (all project documents and AP processes and controls) in a timely and accurate manner
- Ensuring correct and timely posting of timecards and reporting to project teams
- Supporting delivery team as required
- Working closely with the Project Accounting team in other regions to ensure global consistency
Reporting and Forecasting
- Analyzing project GP movement and ensuring accurate and timely project costs projections
- Preparing project cash flow forecast and ensuring all projects are in positive cash position
- Contributing to monthly financial reviews and reporting, providing accurate data entry and support for reconciliations
Accounts Receivable
- Issuing invoices and ensuring all claims and billings are on schedule by working closely with the delivery team
- Ensuring correct sales tax rates are applied to billings across multiple jurisdictions
- Assisting Senior Project Accountant in managing debt collection and ensuring no long outstanding debts
Other
- Providing Audit support
- Creating effective relationships with key country stakeholders
- Fostering cross discipline and business collaboration
- Ensuring the culture, values and behaviours of our people regionally are aligned to the organization
- Driving efficiency and optimization within the regional organization.
Qualifications
Degree in Accounting, Finance, or a related field, or equivalent work experience.
Work experience
- Over 2–4 years relevant work experience
- Project accounting and construction industry experience is preferred
Technical knowledge, skills or other requirements
- Strong commitment to excellent customer service and principles
- Experience with ERP system and Microsoft Office
- Proficiency in Microsoft Excel, including basic formulas and data analysis tools like Pivot Tables and VLOOKUPs
- Clear communication skills and a collaborative, team-oriented mindset
- Excellent time management and organizational skills
- Detail-oriented
- Building relationships
- Willingness to obtain public notary certification if required
- Exact compensation may vary based on skills, experience and location
The statements in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this role. They are not intended to be an exhaustive list of all responsibilities, duties, or skills required.
We encourage applications from individuals of all backgrounds and experiences and are committed to providing reasonable accommodations throughout the recruitment process and employment lifecycle where required by applicable law.
Inclusion & Diversity
At Unispace, we believe diverse perspectives strengthen our teams, our culture, and the work we deliver for our clients. We are committed to fostering an inclusive workplace where everyone is treated with respect and has the opportunity to thrive.
Employment decisions are based on qualifications, merit, and business needs, in accordance with applicable local laws and regulations.