Human Resources Business Partner

The Human Resources Business Partner will be responsible for creating a positive working environment and developing a competent workforce through building partnerships with line managers and ensuring organizational compliance to all relevant policies and legislation 

• Organizational Design

• • Maintenance and updating of Organizational Structures and Job Descriptions

• Policies and Procedures

• • Facilitate adherence to HR policies, procedures and relevant legislation
  • Identify opportunities for updating and enhancing HR policies, processes and procedures to effect continual improvements in the division

• Selection and Recruitment

• • Update and maintain all recruitment on Smart Recruiters
  • Arrange and manage the selection process together with line managers
  • Arrange and facilitate all interviews
  • Tend to the onboarding process, including drafting offer letters and contracts

• Onboarding and Training

• • Arrange and manage onboarding through the SHINE process
  • Arrange and manage all onboarding training on SGS Campus
  • Assist the L&D Team with completion of all required SGS training

• Industrial Relations

• • Arrange and manage all IR issues with collaboration between HR Management and IR Specialist
  • Arrange all logistical requirements for Disciplinary Enquiries

• Performance Management

• • Facilitate adherence to SGS performance management i.e. annual goals and evaluations

• Human Resources Information Systems
• • Managing and capturing of data on all HRIS i.e.
    • Capturing of new engagements, promotions, transfers, contract renewals and terminations on Payspace within payroll deadlines 
    • Updating any HR changes on the payroll system e.g. banking details
  • Capturing of all HR documents electronically on Payspace
  • Updating and maintaining the HR Sharepoint with all data / new forms and relevant information

• Human Resources Projects

• • Manage and coordinate of local and global HR projects/initiatives as when required
  • Assist with capturing / maintaining data of local and global HR projects/initiative

• Audits

• • Assist the Human Resource Manager in terms of all audits done in the HR Department
  • Assistance with Internal HR Audits (HR & Payroll Division on systems and personnel files)

• General Administration Services

• • Facilitate the implementation of talent management and succession planning
  • Assist business to effectively manage headcount
  • Proactively identify and pre-empt HR risks within SGS
  • Assistance with reviewing and updating of all HR documentation for example, engagement pack and contracts of employment
  • Maintain quality, efficiency, and confidentiality of service within the HR Department
  • Adhere to all quality and safety requirements of the SGS management system
  • Perform any other reasonable tasks as assigned by direct line manager.
  • Ad hoc admin requirements within the HR department
• Comply and promote, at all times, the SGS Code of Integrity and Professional Conduct to preserve and enhance SGS reputation as a socially responsible company

Education 

• Grade 12 

• National Diploma/Degree in Human Resources or related – and/or 5 years proven experience in the sector or within the company in the functions, knowledge, skills and experience sufficient to be recognized as a qualification through Recognition of Prior Learning 

• Good working knowledge of MS Office (Word, PowerPoint, Outlook and Excel – VLOOKUP’s and Pivot tables experience essential) 

Experience 

• 3- 5years years Human Resources Business Partner and Payroll experience 

• Preferably work experience with PaySpace and Workday

• Understanding and application of relevant labor legislation 

Competencies 

• Working Knowledge of PaySpace, Workday 

• SharePoint 

Skills

• Well-developed verbal & written communication, presentation, project management, report compilation and interpersonal skills 

• Well-developed administrative, problem solving and planning skills 

• High personal and ethical standards 

• Anticipates issues, solves problems, able to make clear decisions and judgements 

• Ability to build trust, respect and confidentiality 

• Hands-on and practical approach 

• Good balance between firmness and diplomacy 

• Sense of initiative 

• Languages: Proficiency in English (Read, Speak, Write) and potentially local dialects 

• High attention to detail, accuracy, and efficiency in completing tasks 

• Ability to work under pressure and meet firm deadlines 

• Exceptional organizational skills 

• Ability to work with internal divisions/clients 

• Ability to resolve queries timeously 

• Able to work on multiple projects/tasks simultaneously 

• Must be able to work independently, as well as in teams 

• Must be able to work in a highly pressurized environment