Job Description
We’re looking for an experienced Personal Assistant to support our Executive Director Team
In this role, you'll help them stay organised, manage their workload, and focus on what matters most
If you excel at coordinating schedules and managing administrative tasks with professionalism and enthusiasm, we’d love to hear from you
At AXA we work smart, empowering our people to balance their time between home and the office in a way that works best for them, their team and our customers
You'll work majority of your working week away from home
Away from home means either attendance at one of our office locations visiting clients or attending industry events
What you’ll be doing: Actively manage the Directors diary, arrange regular and adhoc meetings, inviting attendees, preparing agendas, coordinating presentations, and taking notes in the meeting as required
Email Management, screen phone calls, enquiries and action of incoming communications
General administration and support such as invoices, expense claims and organising events
Organisation of domestic and international travel for business trips, as well as preparation of itineraries
Meeting and greeting visitors at all levels of seniority
Devise and maintain office systems, including Boardroom and Video Conferencing facilities, meeting rooms, data management and filing
Co-ordinate reports and responses for Director to ensure they are received on schedule
What we're looking for: 2 years + experience working in similar personal assistant role (essential), ideally within a financial services organisation Proven track record of working in a busy pressurised environment, managing a number of executive diaries and working to tight deadlines Excellent interpersonal and communication skills both written and oral Problem solving and issue resolution High level of confidentiality, strong learning agility and able to work at pace Good working knowledge of admin software; Excel, Word, PowerPoint, Outlook Ability to travel and co-work with the Executive diary Flexible and adaptable with the ability to multi-task This recruitment campaign will be used to support permanent, temporary and/or extension for any upcoming similar positions
As a precondition of employment for this role, you must be eligible and authorised to work in Ireland and/or the United Kingdom.