Administrative Assistant

Position Details: 

Industry Manufacturing

Work Location Waterloo IA 50704

Job Title Administrative Assistant

Duration 5 Months (Strong possibility of extension)

Job Description:

• Duties: Schedules meetings, coordinates travel arrangements, and maintain appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). 

• Researches, resolves and responds to inquiries/concerns from internal and/or external customers.

• Escalates complex issues for resolution as appropriate. 

• Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers. 

• Distributes information as appropriate to department members or internal/external customers. 

• May perform analysis of data and resolve discrepancies following prescribed procedures. 

• Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others. 

• May develop and maintain more complex web sites with the assistance of basic web-publishing software applications. 

• Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages. 

• May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed. 

• May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisor's signature, and prepares documents for distribution. 

• Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf.

Job Requirements:

• Tools used in this role include MS Office and SharePoint. 

• Candidates must be detail oriented and can multi-task. 

• Manager prefers candidates with 4 year degree. Recent grads are being considered. 

• 1st shift position, business casual dress code.

If interested, feel free to contact me:

Monaliza Santiago

314-815-5414