Job Description
Who We Are: The Port of Virginia
The cargo carried by ships, trucks, and trains hold the lifeblood of our economy. Our nation’s ports, including The Port of Virginia, are at the center of it all. The fifth largest port in America, The Port of Virginia is a catalyst for commerce. A recent economic impact study found that over 397,000 jobs in Virginia – nearly 10% of Virginia’s workforce – have ties to the port. The Port of Virginia seeks out highly motivated individuals who share our values, understand our objectives and embrace our culture. At every level, from our corporate offices to our terminals to our inland facilities, Port of Virginia team members share a commitment to quality service for our customers, a passion for innovation and a desire to make a difference.
The OpportunityThe main objective of this position is to perform administrative duties for an individual, group, or department.
What You’ll Do: Responsibilities
- Reviews timesheets, work orders, requisitions, purchase orders, and other source documents and compiles statistical, maintenance, procurement, inventory, and productivity data as directed.
- Prepares cost studies of labor and equipment costs. Performs research on special projects as directed.
- Types correspondence, reports, memorandums, manuals, procedures and instructions. Prepares drafts and proofreads correspondence for proper grammar and spelling. Maintains filing systems for all correspondence, reports and procedures.
- Conducts research and provides back-up papers in order that all correspondence is provided to the Operations Staff to ensure responses. Follows through to ensure all communications are acted upon and answered in a timely manner.
- Maintains suspense files on pending actions, meetings and reports, and replies to correspondence.
- Answers telephone inquiries, takes messages and passes on to the appropriate person for action.
- Provides assistance to Departments concerning inquiries pertaining to statistical data.
- Ensures compliance with all security, safety, and environmental regulations and policies within work area at all times. This includes properly addressing issues through action or reporting issues and concerns to Manager.
- Performs other duties as assigned.
- The Port of Virginia is a 24-hour, 7-day-a-week, 365-day-a-year operation, schedule and location may vary based on the needs of the operation.
Who You Are: Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education
High School diploma or GED equivalent required.
Licenses, Certifications, and Credentials
Valid driver’s license; Transportation Worker Identification Credential
Work Experience
One year of relevant experience required.
Work Experience
Customer service skills, High
Proactive problem-solving capabilities, High
Proficiency in Microsoft Office applications (Outlook, Word, and PowerPoint), Developing
Capacity to maintain confidentiality, High
Attention to detail, High
Organizational skills, High
Ability to balance multiple initiatives and competing priorities, High
You Should Know: Disclosures
The Port of Virginia is an Equal Opportunity Employer and therefore does not discriminate on the basis of age, sex, race, religion, disability or national origin.
Selected applicant must be able to pass a pre-employment background check which may include any of the following: Academic record and verification of education and/or certifications; Employment history (including references); Criminal history; Driving record; Fingerprinting; drug and alcohol testing, Fit for duty Physical, Other records or information related to the candidate's suitability for the position.
Selected applicant must be able to obtain a TWIC (Transportation Workers Identification Card). The Port of Virginia is a 24-hour, 7-day-a-week, 365-day-a-year operation, schedule and location may vary based on the needs of the operation.