Bilingual Administrator Representative

Yamaha Motor Finance Canada (“YMFCA”) is the established captive finance division of Yamaha Motor Canada (“YMCA”), and a subsidiary of Yamaha Motor Finance Corporation (“YMFC”), which is focused on providing financial solutions to Yamaha dealers and customers through its Retail and Wholesale finance programs."

Yamaha Motor Canada Ltd (“YMCA”) is a subsidiary of YMC, responsible for distributing Yamaha Motor product to Canadian dealers and consumers. YMCA’s Vision is to “Create Lifelong Memories by Connecting People through Unique Canadian Outdoor Experiences”. YMCA executes its day-to-day activities in reference to its defined values, “Be Inclusive”, “Think Customer”, “Own it!”, “Innovate Now!”, “Trust & Integrity”, “Be Agile”, and “Drive results”.

Yamaha Motor Corporation (“YMC”) is a publicly listed Japanese Corporation in the business of manufacturing and distributing recreational product to dealers and customers around the world. YMC is a Kando creating company; “offering more excitement and a more fulfilling life for people”.

Position Information

• Department: Retail Operation
• Location: 480 Gordon Baker Road
• Status: Contract - 1 Year
• Reports to: Team Lead, Administration

Summary of Responsibilities

The Operations Administration Representative provides essential administrative support to the operations team, ensuring efficient workflow, accurate record-keeping, and compliance with company policies. This role involves coordinating tasks, managing documentation, and assisting with operational processes to support overall business objectives.

Key Duties & Responsibilities

Administrative Support:

• Maintain and update operational records, reports, and databases.

• Prepare, review, and process documentation related to operational activities

Operational Coordination:

• Support daily operational functions by ensuring tasks are completed on time.

• Coordinate with different departments to facilitate smooth business processes.

• Monitor and track key performance indicators (KPIs) and generate reports.

Data Management & Compliance:

• Maintain accurate data entry and documentation in company systems.

• Ensure compliance with company policies and industry regulations.

• Assist with audits by organizing and providing required documentation.

Process Improvement & General Support:

• Identify opportunities to improve administrative processes.

• Support special projects and initiatives assigned by the operations leadership team.

• Ensure adherence to standard operating procedures (SOPs).

Customer & Vendor Support:

• Handle inquiries from internal teams, and vendors related to operations.

• Ensure timely follow-ups on pending issues and escalate concerns when necessary.

Experience Requirements

• Degree/Diploma: Associate’s or Bachelor’s degree preferred
• Program of Study: Business or Administration
• Years of Experience: Minimum 3 to 5 years
• Type of Experience: Administrative or operations role.

Skills and Abilities

• Experience in an administrative or operational support role.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and business systems.
• Excellent communication skills French and English (written and verbal).
• Strong attention to detail and problem-solving abilities.
• Ability to work both independently and as part of a team.

Expected salary range: $50,000 - $60,000/per annum

Although base salary for this position falls within the above posted range, final compensation will be determined based on the candidate’s skills, experience, qualifications, and internal equity. Our total rewards approach is designed to provide competitive compensation with a focus on employee experience.

Beyond base salary, our total rewards program includes: 

• Product experience/engagement events 
• Employee recognition program (Accelerate Together)
• Educational assistance
• Employee product purchase and rental program perks
• Kando‑driven corporate culture, recognized as a top GTA employer

This posting reflects a newly created vacancy within our organization. Artificial Intelligence (AI) tools may be used to support certain stages of the recruitment process, including applicant screening, assessment, or selection. All AI‑assisted activities are overseen by our recruitment team to ensure fairness, equity, and transparency.

Yamaha Motor Canada Ltd. welcomes and encourages applications from people with disabilities. Accommodations are available