At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal’s survey of the nation’s largest law firms.

Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Administrative Assistant position in our New Orleans Office.

This position features a hybrid work environment following 90-days of employment.

The Position

Key Responsibilities:

Requesting medical records and following up as needed
Processing incoming medical records
Maintaining meticulous medical records spreadsheets in Excel
Serve as the primary backup for our receptionist
Assist on various projects, communications, expenses and scheduling
Maintain schedules and calendars, independently organizing documents needed for project follow up, and providing reminders of upcoming meetings, conference calls, etc.

Qualifications

1+ years’ experience as an administrative assistant, or comparable position, supporting upper management, experience with medical records preferred
Exceptional attention to detail, note taking, document management & organization
Flexible self-starter who demonstrates initiative & follow through
Superior communication both verbal and written skills
Strong proof reading, editing and writing skills
Ability to execute projects on an autonomous, proactive & timely basis
Highly Proficient in Microsoft Office Excel, PowerPoint, Excel & Word
Ability to work in a fast-paced environment
Insurance coverage experience is a plus

Why Should You Apply?

Benefits: Outstanding benefits package, including 401k match and generous PTO plan
Career Growth: Ample opportunities for professional development and advancement
Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at [email protected].

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.

Administrative Assistant

Job Description

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