Payroll Specialist

Build a career powered by innovations that matter!  At Novanta, our innovations power technology products that are transforming healthcare and advanced manufacturing—improving productivity, enhancing people’s lives and redefining what’s possible.  We create for our global customers engineered components and sub-systems that deliver extreme precision and performance for a range of mission-critical applications—from minimally invasive surgery to robotics to 3D metal printing.

Novanta is one global team with over 26 offices located in The Americas, Europe and Asia-Pacific.  Looking for a great place to work?  You have found it with a culture that embraces teamwork, collaboration and empowerment.  Come explore Novanta.

Summary

As the Payroll Specialist, you will be an individual contributor responsible for the accurate and timely end‑to‑end processing of payroll for assigned employee populations. This role ensures employees are paid correctly and in compliance with all applicable local, state, federal, and international SOX Key Controls.  The Payroll Specialist partners closely with Human Resources, Finance, Treasury, and external payroll providers to manage the full payroll cycle, resolve discrepancies, maintain audit‑ready documentation, and support continuous improvement through data, automation, and AI‑enabled tools. Provide a high level of customer service to employees and colleagues.

Your Responsibilities

• Accurate and timely end to end payroll processing.
• Ensure payroll processing complies with applicable federal, state, local, and international payroll and tax regulations.
• Maintain strong internal controls, documentation, and audit-ready support in compliance with SOX key controls.
• Timely processing of Wage Garnishments.
• Prompt responses to Unemployment Claim requests.
• Prompt responses to employees and colleagues on payroll-related questions.
• Maintenance of effective internal controls and business continuity plans for all payroll procedures
• Frequent collaboration on payroll–related interdependencies with cross-functional teams, i.e., Treasury, Finance, and Human Resources, Benefits.
• Keeping payroll records organized and compliant with retention policies
• Manage Time and Attendance processes, partner with managers and time practitioners to ensure completeness and accuracy of time for payroll processing.
• Support configuration testing, audits and enhancements related to payroll and time and attendance systems.
• Maintain strict compliance with the quality, environmental and occupational health and safety regulations.

Your Experience, Education, Skills, and Competencies

• min. 3-5 years of proven end to end payroll processing experience.
• Knowledge of Czech Labor Code.
• Payroll certification is preferred.
• Knowledge of ADP Payroll applications (Vantage, ADP Data Bridge, Vantage ETime, ADP Reporting) and Workday a plus.
• Proficient in Microsoft 365, particularly Excel and Word and AI enabled tools.
• Proficient in English (fluent speaking skills) and Czech is a must.
• Proven ability to multi-task and work in a challenging fast-paced environment.
• Collaborative personality.
• Priority Setting – Effectively manages workload, deadlines, and competing payroll cycles to ensure on-time and accurate payments.
• Problem Solving – Identifies payroll, time and compliance issues; performs root-cause analysis; and implements effective, compliant solutions.
• Learning on the Fly/Self-Development – Demonstrates ability to quickly learn new payroll regulations, systems, processes and AI-enabled tools. Actively seeks to improve skills and knowledge.
• Communication Skills – Communicates clearly and professionally with employees, managers, cross-functional partners; builds trust through accurate, timely and transparent communication.
• Customer Service Orientation – Provides a high level of service to internal customers; resolves payroll and time issues with empathy, accountability, and follow-through.
• Eligible to work legally in Czech republic.
• Willingness to travel occasionally (less than 10%).

Our Benefits

• Extra week of vacation (25 days/year)
• 5 sick days per calendar year
• 1 day of paid time off for charitable activities/year
• Flexi Pass vouchers with a nominal value of 1000 CZK/month
• Contribution to supplementary pension insurance 1000 CZK/month (after the probationary period)
• Flexible working hours (core 10 – 15:00)
• Every year, wages are reassessed from 1 April
• Meal vouchers in the form of a flat rate – monetary value (129,50 CZK/day)
• Monetary allowance for working from home (max. 2 days/week)
• MultiSport for only 300 CZK/month
• Bonuses for recommending a new employee up to CZK 110,000
• Free refreshments at the workplace (juice, hot drinks – great coffee, tea; healthy snacks and fruit/vegetables 2 times a week)
• Training, language courses, career advancement
• Dog-friendly office, Family-friendly environment
• Corporate events – Summer Party, Christmas Party, Family Day, SportDay, Board Game Afternoon, Meet & Greet and more
• Free parking for employees and shower at the workplace for athletes

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Novanta is proud to be an equal employment opportunity and affirmative action workplace. We consider all qualified applicants without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, military and veteran status, disability, genetics, or any other category protected by federal law or Novanta policy.

Please call +1 781-266-5700 if you need a disability accommodation for any part of the employment process.