Assistant - Library Services

Mesquite ISD - Compensation Plans
Clerical/Technical Support Compensation Plan
Pay Grade: 3
Shift Type: Full-Time
Wage/Hour Status: Non-Exempt
Reports To: Director � Library Services

 

EMPLOYMENT BEGINS: As soon as possible 

PRIMARY PURPOSE:

• To provide necessary assistance to MISD Library Services and Librarians in processing library materials for campus collections, maintaining records, managing campus library inventory, supporting campus collection projects, preparation of program materials for campuses, preparation of staff development materials, and other clerical duties as assigned.                            

QUALIFICATIONS: 
Education/Certification:

• High School Diploma/GED
• Texas Educational Secretary Certificate (optional)

SPECIAL KNOWLEDGE/SKILLS:

• Knowledge of basic computer programs and keyboarding skills. 
  Strong personal communication skills. 
   

EXPERIENCE:

• None.

MAJOR RESPONSIBILITIES AND DUTIES:

Receive shipments of books/audio visual materials and check for accuracy. 
Pull packing slips from all orders for every campus. 
Sort orders according to each school. 
Verify back orders are received and matched to original invoices. 
Process books and AV materials. 
Retrieve electronic catalog record and edit book listing. 
Ready books for delivery to campus. 
Maintain office supplies and equipment for the library processing team.
Manage and screen incoming calls, distribute mail, and handle inquiries for the Library Services department.
Assist with accounting procedures, including receiving shipments in the accounting system.
Maintain a filing system for POs and other paperwork.
Track processing statistics monthly.
Generate processing and other book statistics for librarians at the end of the school year.
Upload student and staff pictures into the online catalog system yearly.
Answer basic technology and book processing questions from librarians.
Maintain positive relationships with vendors and communicate regularly regarding orders.
Handle all inquiries with courtesy and efficiency.
Maintain and regularly update Library Services' physical materials.
Manage receiving, organizing, and shipping out program materials to campus libraries for Little Readers, Battle of the Books, and other programs as needed.
Perform other duties as assigned. 

 

SUPERVISORY RESPONSIBILITIES:

• None

WORKING CONDITIONS:
Mental Demands:

• Reading and comprehending both simple and complex instructions
  Writing correspondence to various audiences
  Basic math skills
  Basic technology skills including use of Google tools
  Organizational skills
  Ability to pay attention to and successfully complete different types of tasks within the course of a workday (multi-tasking)
  Attention to detail and ability to follow through in completing tasks
   

Physical demands/environmental factors:

• Pushing/pulling book carts on wheels up to 90 lbs. 
  Lifting /moving boxes weighing up to 50 lbs.
  Reaching with hands and arms and frequently repeating the same hand, arm, or finger motion. 
  Long periods of computer use. 
  Moderate noise level in the work environment. 
   

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.