Accounting Assistant

NATURE OF WORK: The Accounting Assistant works to support the accountants within the Finance Department by handling the logistics and documentation of day-to-day transactions. This position will help ensure that data is recorded correctly and timely.

MINIMUM QUALIFICATIONS: ______________________________________________________________________________

• High school Diploma or Equivalent
• Ability to perform or learn essential duties as outlined below
• Ability to communicate effectively (both verbally and in writing) with individuals of the organization
• Must demonstrate integrity and respect for confidentiality
• Ability to comply with Client Rights
• Ability to comply with safety procedures
• Ability to read, speak, and write the English language
• Ability to work as a team member
• Must possess organizational skills
• Ability to adapt to new procedures and workflows
• Ability to prioritize work assignments to meet deadlines
• Must have experience working with computers, including Microsoft Office

PREFERRED QUALIFICATIONS: ____________________________________________________________________________

• Strong working knowledge of Microsoft Excel
• Associate's degree in accounting (or related field) or equivalent combination of experience and education

WORK ENVIRONMENT: In-Doors 99%. Outdoors 1% the work environment is a normal office environment.

WORK PACE: Self-paced, requiring the ability to make decisions quickly and accurately in an oftentimes fast paced, demanding work environment.

ESSENTIAL DUTIES:

• Monitoring daily credit card transactions for all cards throughout the agency and ensuring that receipts are collected and coded timely
• Distributing and collecting credit cards and documentation for their use
• Distributing petty cash when appropriate and collecting documentation for its use
• Internal/external Representative Payee reporting
• Funding of client debit cards upon staff request (through a website)
• Assigning personal identification numbers to staff for fuel purchases with agency vehicles
• Monitoring and coding fuel charges to appropriate programs
• Monitoring and coding cell phone invoice to appropriate programs
• Recording basic accounting entries on the General Ledger
• Daily cash reporting
• Learning the cash application process and performing those duties as a backup for other staff
• OTHER DUTIES AS ASSIGNED