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Job Description
We are exclusively recruiting a talented Personal Assistant to partner directly with a senior executive at a premier organization. This is a unique opportunity to directly support and collaborate closely with a key decision-maker within our organization, playing a pivotal role in their day-to-day operations and contributing to their overall effectiveness and success.
Responsibilities:
- Provide comprehensive administrative and lifestyle support to the executives;
- Act as the point of contact between the manager and internal/external clients;
- Manage the extensive schedule, including meetings and calls with participants in different time zones;
- Organize and coordinate business and private trips, including arranging visas, transportation, accommodation, restaurants, business events, and entertainment;
- Maintain records of personal documents (passports, insurances, vehicle and real estate certificates) and ensure their renewal upon expiration;
- Handle all the requests and queries appropriately;
- Produce reports, presentations and briefs.
Requirements and skills:
- Proven work experience as a Personal Assistant;
- Advanced knowledge and skills in Microsoft Office suite (Word, Excel, PowerPoint, Outlook);
- Fluency in spoken and written English.
- Up-to-date with the latest office gadgets and applications;
- Ability to multitask and prioritize daily workload;
- Excellent verbal and written communication skills;
- Discretion and confidentiality;
- Quick-thinking, excellent organizational skills, attention to detail;
- Out-of-the-box thinking.
What You’ll Get:
- Learning and development opportunities and interesting, challenging tasks.
- Opportunity to develop language skills, with partial compensation for the cost of English and Portuguese language classes (for localization purposes).
- Partial compensation for tennis and padel lessons.
- Urban Sport membership benefit (the most diverse sports and wellness offering in Europe, with more than 50+ activities).
- Private medical coverage, including inpatient, outpatient, dental care, annual check-ups, and maternity support.
- Time for proper rest, with 24 non-business days per year and an additional 6 paid sick days.
- Transport compensation - 200 euros net per month.
- Competitive remuneration level with annual review.
- Team building activities.