Administrative Assistant - Auxiliary Personnel Services

Clerical/Technical Support Compensation Plan
Salary Range: Mesquite ISD - Compensation Plans
Shift Type: Full-Time
Wage/Hour Status: Non-Exempt
Reports To: Director of Auxiliary Personnel � Personnel Services
  

EMPLOYMENT BEGINS: July 1, 2026

PRIMARY PURPOSE:

• To provide clerical assistance to the Personnel Department by managing the daily inquiries regarding personnel related matters, greeting visitors, applicants, and serve as a positive public relations advocate for the school district.                               

QUALIFICATIONS: 

Education/Certification:

• High School Diploma/GED

SPECIAL KNOWLEDGE/SKILLS:

• Knowledge of basic computer and keyboarding skills.

EXPERIENCE:

• None

MAJOR RESPONSIBILITIES AND DUTIES:

• Greet and assist visitors and applicants
• Manage incoming and outgoing telephone calls related to employment opportunities, current job openings, interviews, job verification, and other personnel related matters
• Verify employment both past and present
• Schedule appointments for interviews
• Assist in sign-ups for new hiring of Auxiliary personnel as needed
• Initiate a new file for applicants and process forms for references
• Maintain updated applicant list
• Process items missing from personnel files.
• Coordinate and process employee leave requests as needed
• Notify schools if a doctor's release is needed for an employee to return to work and forward to payroll
• Maintain and verify paperwork required for employment
• Keep confidential matter, confidential
• Open and distribute mail as needed.
• Assume responsibility to assure all information is received and added to all new employee files
• Process name and address changes, post service records, and assist employees with requested information from personnel files
• Perform other duties as assigned

SUPERVISORY RESPONSIBILITIES:

• None

WORKING CONDITIONS:

Mental Demands:

• Reading, analyzing, and interpreting general business periodicals, professional journals, technical procedures, or governmental regulations.
• Writing routine reports and correspondence.
• Effectively presenting information and responding to questions from groups of administrators, managers, employees, clients, customers, and / or the general public.
• Interacting with the public and other staff and occasionally meeting multiple demands from several people.

Physical demands/environmental factors:

• Sitting continuously.              
• Numerous interruptions of tasks.
• Reaching with hands and arms and frequently repeating the same hand, arm or finger motion.          
• Moderate noise level in the work environment.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.