Human Resources & Payroll Co-ordinator (fixed term 12 months)

Application Deadline: 16 July 2026

Department: HR - Regional

Employment Type: Fixed Term Contract

Location: UK/Basingstoke

Reporting To: Head of Human Resources

Description

Key Responsibilities

• Manage monthly international payrolls as the payroll subject matter expert. 
• Working collaboratively with our HR & Payroll Administrator to audit and ensure accurate processing of UK payroll 
• Support the HR & Payroll Administrator with end-to-end employee life cycle administration, including contractual changes, sickness absence, onboarding, offboarding, probation management, and related payroll inputs. 
• Provide cover for HR & Payroll administrator during absences 
• Conduct audits of HR database records, payroll and benefits processes to ensure accuracy and compliance. 
• Responsible for the end year/monthly statutory reporting to external and internal auditors as requested 
• Supporting Expatriates whilst on assignment, including payroll arrangements and Visas, which includes liaising with third parties 
• Active role in recruitment, interviews, completion of job descriptions 
• Supporting managers with non-complex employee relations matters by providing effective guidance to ensure fair, consistent practices, for example flexible working, probation and investigation meetings. 
• Dealing with ad-hoc HR queries from employees and Managers, which can include payroll and benefit questions. 
• Co-ordination of the UK salary review and annual bonus process  
• Working with wider HR community to support the delivery of strategic and tactical HR objectives and/or projects 
• Pro-actively look for continuous improvement opportunities in processes, systems and ways of working. 
• Support employee development using different HR initiatives. 
• Provide HR support for our Poland, Italy and Turkey businesses. 
• Support Senior HR Advisor with policy reviews to ensure they reflect current legislation and best practice. 
• Manage the HR employee recognition programme, collaborating with key stakeholders to facilitate quarterly awards 
• Maintain and regularly update the Total Reward platform, ensuring content remains accurate and up to date. 
• Support and contribute to HR projects and workload in line with business objectives when required. 

Required Education, Skills, Knowledge & Expertise

• A-Level qualified or equivalent
• CIPD Level 5 
• Prior experience in an administrative role
• Experience in processing payrolls 
• Driving license for occasional travel
• Excellent communicator – both written and verbally  
• Strong IT skills - Excel, Word and Outlook - experience of using HR and payroll systems would be beneficial.
• Team player and relationship builder 
• The ability to use initiative and prioritise workload is essential  
• Highly organised 
• Flexible and adaptable  
• Meticulous and accurate with a high level of attention to detail   
• The ability to stay calm under pressure 
• Have good commercial awareness  
• Respect the importance of confidentiality, as you will be dealing with employees' personal details 
• Be confident about gathering facts and statistics and making financial calculations for planning and other uses  
• Driving high standards of data accuracy 
• Challenging the status quo 
• Driving efficiency & innovation

Job Benefits

• 25 days' holiday a year plus bank holidays with the opportunity to buy up to five additional days 
• Annual bonus scheme
• Competitive company pension scheme 
• Ongoing training and development 
• Private medical insurance for all employees (enhanced membership can be purchased for other family members) 
• Dental insurance for all employees 
• Life assurance  
• Income protection scheme 
• Employee assistance programme 
• Employee Wellbeing events and Mental Health First Aiders 
• Employee My Benefits portal offering retail discounts 
• Free office parking