Proposals Specialist IV

General Atomics (GA), and its affiliated companies, is one of the world’s leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies.

The Proposal Specialist supports the end-to-end development of proposals to win new contracts, funding, and customers. This role combines strategic writing with project coordination, translating technical solutions into persuasive, compliant narratives while managing and supporting timelines and cross-functional collaboration. This role will work with different teams to help create strong proposals that meet the company’s goals and the customers’ needs.

DUTIES AND RESPONSIBILITIES:

RFP Analysis & Management

• Analyze Request for Proposal (RFP) requirements, evaluation criteria, and deadlines to create compliance matrices
• Ensure all submissions are compliant with customer instructions and regulatory requirements (e.g., Federal Acquisition Regulation [FAR] / Defense Federal Acquisition Regulation Supplement [DFARS] for government contracts)
• Support proposal timelines and track deliverables to ensure on-time submission
• Develop pre-proposal and proposal-related submissions, including Requests for Information (RFI)
• Recommend proposal layout and structure to optimize compliance and persuasiveness while adhering to customer requirements

Content Development & Writing

• Draft, write, edit, and proofread proposal content including executive summaries, technical approaches, management plans, and both technical and non-technical sections
• Transform technical jargon into clear, customer-focused content with a consistent, persuasive, and active voice
• Create compliant, high-quality proposals that address customer needs and evaluation criteria
• Participate in cost and contractual input; identify issues and recommend solutions to complex technical issues

Collaboration & Coordination

• Attend kick-off and briefing meetings with cross-functional teams
• Discuss and coordinate inputs from program management, subject matter experts, engineers, technical staff, and Strategic Development (sales)
• Facilitate teamwork and gather necessary data to support proposal development
• Provide direction and guidance to less experienced support and professional staff
• May participate in the selection, development, and training of proposal staff

Content Library Management

• Support keeping a library of standard proposal content, templates, case studies, past performance examples, boilerplate materials, and reusable content (bios, standard answers)
• Maintain various electronic databases for efficiency and quick access to proven content
• Ensure content library remains current, accurate, and aligned with organizational standards

Quality Assurance & Project Management

• Proofread for accuracy, compliance, formatting, and grammar to ensure high-quality final documents
• This role ensures final proposals are in proper format and visually appealing
• Work on multiple projects concurrently while keeping up with competing and shifting priorities
• Support strict deadlines under pressure
• Maintain the strict confidentiality of sensitive information throughout the proposal process

Compliance & Professional Responsibility

• Observe all laws, regulations, and other applicable obligations
• Ensure all proposal activities adhere to organizational policies, customer requirements, and regulatory frameworks
• Maintain ethical standards and protect proprietary and sensitive information

Technical Skills

• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Project)
• Proficiency in Adobe Acrobat
• Familiarity with collaboration tools (SharePoint, Teams)
• Basic knowledge of AI prompt engineering for content creation, brainstorming, and editing

Core Competencies

• Exceptional written English skills with ability to write persuasively under pressure
• Strong editing and proofreading capabilities
• Proven project management abilities with capacity to handle multiple concurrent projects
• Technical understanding sufficient to translate complex concepts into accessible language

Key Traits

• Meticulous attention to detail to ensure 100% compliance with complex instructions
• Exceptional organizational skills to manage multiple deadlines and deliverables
• Strong communication abilities to facilitate cross-functional collaboration
• Adaptability to work under tight deadlines and shifting priorities
• Strategic thinking to align content with organizational win themes and client needs
• Expected to work in a safe manner in accordance with established operating procedures and practices. Additional Functions Other duties as assigned or required.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.