Administrative Assistant, Head of Business Strategy and Transformation
Job Description
The Administrative Assistant will support the Head of Business Strategy and Transformation and its leaders. This role requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple administrative responsibilities in a fast-paced environment. The successful candidate will provide high-quality administrative support, help facilitate day-to-day operations, and contribute to the overall effectiveness of the team.
You Will
Provide administrative support the Head of Transformation and its leaders, ensuring timely and professional service.
Assist with calendar management, meeting scheduling, and meeting logistics.
Coordinate travel arrangements, including flights, hotels, ground transportation, and related itineraries.
Prepare and submit expense reports in a timely manner.
Support the preparation of correspondence, reports, presentations, and other business materials.
Coordinate conference room bookings, catering requests, and virtual meeting setup as needed.
Respond to routine requests and inquiries from internal and external stakeholders.
Maintain organized electronic and physical filing systems.
Assist with purchase order requests and support vendor payment processes in partnership with sourcing and finance teams.
Support department projects, events, and team initiatives as assigned.
Prioritize daily responsibilities to meet deadlines and ensure accuracy of work.
Escalate issues requiring management attention and provide status updates as appropriate.
Perform other administrative duties and special projects as assigned.
You Have
Associate's or Bachelor's degree in Business Administration, related field, or equivalent experience.
2–4 years of administrative, office coordination, or support experience.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Attention to detail and ability to manage multiple priorities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Basic knowledge of virtual meeting and audio-visual technologies.
Ability to maintain confidentiality and handle sensitive information appropriately.
Strong customer service orientation and interpersonal skills.
Ability to work independently and collaboratively in a team environment.
Flexibility and adaptability in a dynamic work environment.
Location/Travel
Hybrid role – 3 days in office, 2 days WFH. Location - Hudson Yards
Salary Range:
$81,580.00 - $122,365.00The salary range reflected above is a good faith estimate of base pay for the primary location of the position. The salary for this position ultimately will be determined based on the education, experience, knowledge, and abilities of the successful candidate. In addition to salary, this role may also be eligible for annual, sales, or other incentive compensation.
Our Promise
At Guardian, you’ll have the support and flexibility to achieve your professional and personal goals. Through skill-building, leadership development and philanthropic opportunities, we provide opportunities to build communities and grow your career, surrounded by diverse colleagues with high ethical standards.
Inspire Well-Being
As part of Guardian’s Purpose – to inspire well-being – we are committed to offering contemporary, supportive, flexible, and inclusive benefits and resources to our colleagues. Explore our company benefits at www.guardianlife.com/careers/corporate/benefits. Benefits apply to full-time eligible employees. Interns are not eligible for most Company benefits.
Equal Employment Opportunity
Guardian is an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, race, color, creed, religion, sex, affectional or sexual orientation, national origin, ancestry, marital status, disability, military or veteran status, or any other classification protected by applicable law.
Accommodations
Guardian is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Guardian also provides reasonable accommodations to qualified job applicants (and employees) to accommodate the individual's known limitations related to pregnancy, childbirth, or related medical conditions, unless doing so would create an undue hardship. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [email protected]. Please note: this resource is for accommodation requests only. For all other inquires related to your application and careers at Guardian, refer to the Guardian Careers site.
Visa Sponsorship
Guardian Life is not currently or in the foreseeable future sponsoring employment-based visas (e.g., such as an H-1B). In order to be a successful applicant, you must be legally authorized to work in the United States, without the need for employer sponsorship/support now or at any time in the future.
Notice Regarding Guardian’s Use of Artificial Intelligence in Recruitment
As part of Guardian’s job application process, Guardian may use artificial intelligence tools (“AI Tools") to automate the sorting and filtering of information provided by applicants as part of its preliminary screening. This preliminary screening may be used to help identify applicant materials and resumes relative to their indication that the applicant meets the requirements for the specific job for which they are applying, as specified in the listing posted on Guardian’s jobs website (Careers at Guardian at https://www.guardianlife.com/careers). At Guardian, we do not use AI Tools to substantially assist or replace human judgment or discretionary decision making in our hiring process. All hiring decisions will be made by Guardian colleagues.
Please be aware that if you apply for a specific position with Guardian, you will have the choice of opting out of Guardian’s use of AI Tools during the job application process. If you would like to request an alternative process that does not utilize AI Tools or would like to request a reasonable accommodation, within ten business days of your position application, you must email your request to [email protected], making sure to provide your name and job requisition identification number. Guardian will retain your applicant materials and resume and all information therefrom in accordance with Guardian’s document retention policy, a copy of which you may request via [email protected].
Additionally, at applicable times, Guardian will make public the most recent bias audit results for such AI tools, which may be found here.
Current Guardian Colleagues: Please apply through the internal Jobs Hub in Workday.