Marine Vetting & Clearance Specialist

Entity:

Customers & Products

Job Family Group:

Shipping Group

Job Description:

Are you ready to join a team that’s driving the future of lubricants & beyond and setting new industry standards? Discover how our diverse and passionate people at Castrol are shaping the industry – and how you can be part of this journey?

We’re seeking versatile experts who share our passion for innovation and excellence. Bring your outstanding perspective, collaborative spirit, and challenge our thinking as we continue to lead the way in the lubricants' market & build businesses beyond lubricants. This is your chance to learn, grow, and thrive in a dynamic and inclusive organization.

Castrol is a global leader in lubricants and part of the bp Group, one of the world’s largest energy companies. In India, Castrol is a publicly listed company, leading in the Automotive, Industrial, and Marine lubricant sectors. With iconic brands, steadfast innovation, strong customer relationships, and a team of highly motivated employees, we have maintained our market leadership in India for over a century. Our robust manufacturing and distribution network in India helps us reach consumers through more than 135,000 outlets.

At Castrol, success knows no bounds. We offer a fast-paced learning environment where you can develop your career, whether in specialized functions or on a general management track. Castrol India has a proud legacy of championing top talent for leadership roles, both locally and globally.
 

This is a role within the Castrol organisation, and the successful candidate will become part of the Castrol ring-fence.  If you are part of the ring-fence, it is expected that your employment will move with Castrol to new ownership.

 

Culture

Castrol believes in creating a culture that allows you to live our purpose, play to win while caring for others - and there is a huge focus on diversity equity and inclusion. We are a very open and respectful organization, where there is a lot of respect given to listening to all perspectives and hence people are encouraged to speak up, contribute at all levels irrespective of level or department. The marketing team is a bunch of energetic and passionate individuals from varied backgrounds, and we thrive on being able to learn from each other as well as a lot of external orientation from the best in the industry. we deeply value partnerships especially with our sales colleagues and strongly believe in the power of igniting one team to be able to break barriers, challenge status quo and create new achievements.

Role - Marine Vetting & Clearance Specialist

Location - Pune

Role & Responsibilities –

This role is critical to building Castrol’s independent marine capability, ensuring safe, compliant, and cost-efficient global supply.

You will ensure that all marine operations meet the highest standards of safety, compliance, and risk management through robust vetting and clearance processes.

You will act as the assurance backbone of Shipping Operations, governing vessel and terminal acceptance, sanctions compliance, and marine risk controls across all shipping activities.

In this role, you will assess vessel suitability, terminal compatibility, and voyage risks to ensure all movements meet internal standards, regulatory requirements, and industry guideline. You will work closely with Chartering and Voyage Operations teams to enable safe and efficient execution, while maintaining independent judgement on approvals and risk decisions.

This role requires strong technical expertise, sound judgement, and the ability to make risk-based decisions in time-sensitive operational environments.

Accountabilities –

1. Vessel & Terminal Vetting (Marine Assurance):

• Conduct detailed vetting assessments for vessels and marine terminals using recognised industry frameworks such as SIRE and CDI

• Evaluate vessel condition, inspection history, operational records, and risk indicators to resolve suitability

• Govern vessel and terminal acceptance decisions, ensuring only compliant and fit-for-purpose assets are approved

• Maintain consistency, rigour, and audibility in vetting and terminal acceptance processes

2. Clearance, Sanctions & Counterparty Compliance:

• Handle vessel, port, and cargo clearance activities across marine shipments

• Perform sanctions screening and counterparty due diligence in line with regulatory and internal requirements

• Coordinate approvals with internal teams and external participants to support timely execution

• Ensure compliance with trade sanctions, regulatory obligations, and internal governance standards

3. Marine Risk Assessment & Decision Support:

• Assess voyage-specific risks including route exposure, vessel suitability, terminal constraints, and geopolitical factors

• Provide independent, risk-based recommendations to support operational decision-making

• Raise high-risk scenarios and support mitigation planning where required

• Chip in to incident review and exception management to strengthen control effectiveness

4. Ship - Shore Compatibility & Operational Readiness:

• Validate vessel and terminal compatibility, including berth restrictions, handling capabilities, and operational constraints

• Ensure readiness for safe loading and discharge operations based on cargo and terminal requirements

• Support resolution of compatibility issues and operational constraints prior to shipment execution

5. Documentation, Regulatory & Cargo Compliance:

• Ensure completeness and accuracy of cargo documentation, approvals, and export/import clearances

• Align operations with regulatory and governmental requirements across geographies

• Support custody transfer and related documentation processes where applicable

• Maintain records to support audits, controls, and regulatory inspections

6. Governance, Standards & Continuous Improvement:

• Drive standardisation of vetting and clearance processes across regions

• Maintain compliance with HSSE, marine assurance, and internal policy requirements

• Support integration with the Logistics Control Tower for visibility, reporting, and exception management

• Continuously improve vetting methodologies, tools, and decision frameworks based on operational learning

Required experience -

• Required:

• 8 -12 years proven experience in marine vetting, clearance, or marine assurance within tanker, bulk, or liquid shipping environments

• Strong understanding of marine risk management, vessel vetting standards such as SIRE/CDI, and terminal acceptance processes

• Proven experience in vessel, port, and cargo clearance, including sanctions screening and counterparty due diligence

• Solid knowledge of maritime regulations, HSSE requirements, and global trade compliance frameworks

• Strong analytical capability and ability to make independent, risk-based decisions in time-sensitive operational environments

• Effective partner management skills across operations, HSSE, Legal, and external marine partners

Preferred experience-

• Experience in oil & gas, lubricants, or chemical shipping operations

• Familiarity with marine vetting and clearance systems such as SIRE, CDI, or equivalent platforms

• Experience working in global, multi-region shipping operations environments

• Exposure to TSA environments, transitions, or carve-out-related operating models

• Knowledge of ship–shore compatibility, cargo assurance, and terminal operations providers

You will work with – Collaborators

• Lead - Shipping Operations for governance, standards, and critical issue

• Regional Chartering & Voyage Operations Leads to enable safe and compliant execution

• HSSE, Legal, Compliance, and Procurement teams on risk, sanctions, and approved counterparties

• Digital and Logistics Control Tower teams for visibility, reporting, and exception management

• External collaborators including vetting agencies, ship owners, brokers, terminals, and marine service providers

Why Join our team?

At Castrol, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly. Diversity Statement: At Castrol, we provide an excellent environment and benefits such as an open and inclusive culture, a great work-life balance, tremendous learning and development opportunities to craft your career path, life and health insurance, medical care package and many others!

Diversity sits at the heart of our company and as an equal opportunity employer, we stay true to our mission by ensuring that our place can be anyone's place. We do not discriminate based on race, religion, colour, national origin, gender and gender identity, sexual orientation, age, marital status, veteran status or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application and interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.
 

Travel Requirement

Some travel may be required with this role, this is negotiable

Relocation Assistance:

This role is eligible for relocation internationally

Remote Type:

This position is not available for remote working

Skills:

Analytical Statistics, Analytical Statistics, Analytical Thinking, Ancillary cost management, Bunker buyer, Chartering, Coaching, Commercial Acumen, Communication, Cost Efficiency Analysis, Customer service delivery excellence, Demurrage, Developing and implementing strategy, Documentation Preparation, Listening, Marine assurance, Marine Industry, Marine Monitoring, Marine Operations, Marine systems and processes, Marine technical, Market Knowledge, Mentoring, Negotiating value, Operational Excellence {+ 9 more}

Legal Disclaimer:

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.