Job Description
Position Summary
The Procurement Specialist oversees the requisition and acquisition of goods and services for the company. They review purchase requests from employees and departments, identify qualified vendors, and gather competitive quotations. After evaluating pricing and terms, they select the most cost‑effective and reliable option and issue purchase orders accordingly.
Once orders are placed, the Procurement Specialist works closely with vendors and internal teams to ensure timely delivery. They complete receiving in the system for incoming goods, verifying with Operations that all items are complete, accurate, and in acceptable condition. They also manage receiving documentation, ensuring proper reconciliation and forwarding of records for timely payment processing.
Essential Duties and Responsibilities
- Manage end‑to‑end purchasing activities, including issuing purchase orders based on approved requisitions, RFPs, RFQs, and other procurement documents.
- Lead vendor sourcing efforts by researching, evaluating, and developing new and alternative suppliers to ensure quality, cost efficiency, and reliability.
- Build and maintain strong supplier relationships, partnering closely with vendors to negotiate optimal terms and ensure on‑time delivery.
- Monitor, evaluate, and report on supplier performance to support continuous improvement and supply chain reliability.
- Review MRP requirements and schedule component deliveries to meet production timelines, adjusting purchase orders and pricing as needed.
- Track and expedite critical purchase orders to prevent production delays and maintain seamless operations.
- Conduct cost analyses, scenario modeling, and benchmarking to support strategic purchasing decisions.
- Determine appropriate quantities and timing of deliveries in alignment with operational needs.
- Collaborate cross‑functionally with Engineering, Quality, Facilities, Administration, and leadership teams to review proposals, SOWs, and technical documents.
- Maintain full compliance with FAR, DFAR, ITAR, EAR, and all NASS policies and standards.
- Follow established safety, health, and environmental guidelines in all purchasing activities.
- Participate in continuous improvement initiatives to enhance procurement processes and overall operational efficiency.
Requirements
- Ability to perform in a dynamic and high-energy environment with the capability to simultaneously managing multiple projects with demanding schedules
- Minimum of 2-4 years of progressive experience in government contracting and procurement
- Demonstrated ability to manage the procurement of goods and services from cradle to grave
- Demonstrated ability to communicate the sourcing process effectively at all levels in the company through both verbal and written presentations and reports
- Demonstrated ability to communicate articulately and persuasively with all levels of teams, including superiors and executives
- Ability to use metrics, methods and procedures which drive sourcing results across the team / projects and provide linkage to corporate objectives
- Excellent analytical skills are required
- Strong attention to detail with a high level of accuracy
- Positive disposition with a desire to assist others to achieve common goals
Education
- Bachelor's Degree in a business, finance or government field required
- Degree requirement may be substituted by Highschool Diploma and 2 – 4 years relevant experience
Desired Requirements
- CPSR experience is preferred
Solid Deltek/Costpoint experience and knowledge of Accounts Payable processes is preferred - Knowledge of FAR/DFARS
Other Qualifications
- Must be a US Citizen
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Special Note
The position is contingent upon candidate’s ability to meet physical and medical requirements as needed by the position; including compliance with all applicable federal, state, and local jurisdictional requirements.