School Administration Officer
Job Description
Job Description
International Schools Partnership is seeking a School Administration Officer to join our team to be based in Warsaw.
Key Responsibilities:
coordinating institutional calendar activities and scheduling internal and external meetings
triaging staff and client matters and handling part of them independently
supervision of school documentation in accordance with the provisions of education law
responsibility for internal (staff) and external (clients) communications
managing relations with vendors, ensuring proper vendor documentation approval and payments flow
ensuring compliance and data quality in SIO System Informacji Oświatowej
managing subsidy processes and related documentation
reporting, carrying out ad hoc tasks assigned by the Head of School
cooperation with Admissions and Payments teams to support administrative processes
Key Requirements:
prior experience in working in a school
experience managing SIO System Informacji Oświatowej
task prioritization and time management skills
fluent in Polish, advanced in English
experience with Microsoft Suite (SharePoint, OneDrive, Excel, PowerPoint)
strong interpersonal skills
experience working in customer relations – nice to have
experience working with C-level management – nice to have
International Schools Partnership poszukuje osoby na stanowisko specjalisty ds. administracyjnych, która dołączy do naszego zespołu.
Zakres obowiązków:
koordynowanie kalendarza szkoły oraz organizacja spotkań wewnętrznych i zewnętrznych
rozpatrywanie spraw pracowników i klientów oraz samodzielne prowadzenie części z nich
administracja dokumentacją szkolną zgodnie z przepisami prawa oświatowego
odpowiedzialność za komunikację wewnętrzną (pracownicy) i zewnętrzną (klienci)
zarządzanie relacjami z dostawcami, zapewnienie prawidłowego obiegu dokumentacji od dostawców i przepływu płatności
administracja Systemem Informacji Oświatowej SIO
zarządzanie procesem dotacji wraz z powiązaną dokumentacją
raportowanie, realizacja zadań zleconych przez dyrektora
współpraca z zespołami ds. rekrutacji i płatności
Kluczowe wymagania:
doświadczenie w pracy w szkole
doświadczenie w zarządzaniu Systemem Informacji Oświatowej SIO
umiejętność priorytetyzacji zadań i zarządzania czasem
biegła znajomość języka polskiego, zaawansowana znajomość języka angielskiego
doświadczenie w pracy z pakietem Microsoft (SharePoint, OneDrive, Excel, PowerPoint)
wysokie umiejętności interpersonalne
doświadczenie w pracy w dziale obsługi klienta – mile widziane
doświadczenie we współpracy z zarządem spółki – mile widziane
ISP Principles
Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding
and Health & Safety issues and acting and following up on all concerns appropriately.
Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.
Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.
Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.
ISP Commitment to Safeguarding Principles
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.
ISP Commitment to Diversity, Equity, Inclusion, and Belonging
ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.