TEST - Entry Administrative Assistant, Jordan

Company Overview

Check out this video and find out why our team loves to work here!

Join Us! CDM Smith – where amazing career journeys unfold.

Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co-workers are invested in you and your success. Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it’s a priority that the company takes good care of you and your family.

Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive and inclusive work environment which fosters personal leadership, career growth and development for every employee. We value passionate individuals who challenge the norm, deliver world-class solutions and bring diverse perspectives. Join our team, and together we will make a difference and change the world.

Job Description

• Prepares, drafts, and edits various types of correspondence such as emails, letters, memorandum, transmittals, meeting minutes, and forms.
• Assists with prints and copies of such correspondences.
• Prepares and processes timesheets, expense reports, and other tasks as required.
• Acknowledges and responds to written inquires such as emails for administrative services requests.
• Participates in the coordination of production needs.
• Formats various types of correspondence and reports for style consistency and accuracy, proofreads typing for accuracy, including edits for punctuation, grammar and spelling.
• Combines various documents into one electronic file.
• Print, copy, and bind reports and other documents for internal and external client deliverables.
• Answers, screens, and clears incoming telephone calls; prepares and processes fax requests; directs calls and faxes to the proper area for response.
• Greets, welcomes, and directs visitors to the right personnel.
• Prepares and maintains visitors and employees sign in sheets.
• Organizes and maintains electronic and paper records, files and correspondence in accordance with the retention policy.
• Prepares and schedules office activities such as travel arrangements, internal and external business meetings, client or third-party appointments.
• Assists with conferences and general office events.
• Schedules conference room use and catering needs.
• Ensures common office areas are organized.
• Coordinates office building facility’s needs.
• Performs general office tasks that may include but not limited to monitoring, stocking and ordering office supplies; receives, opens and determines routing of mail and office correspondence, and other tasks as required to maintain the office functionality.
• This may also include but not limited to procurement support, working with accounts payables to process overhead and project related invoices and follow up with vendor invoice issues.
• Compiles documents and data from various sources for staff review and action.
• Download and upload documents into project folders, eRoom, SFT sites, SharePoint, and other sources.
• Performs other duties as required.

Skills & Abilities

Possesses basic Microsoft Office skills. Good communication skills and the ability to work with internal and external clientele. Ability to work as a team player. Ability to complete assignments on time and demonstrates solid follow through skills.

Qualifications

High School diploma or equivalent. 0 years. Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands. Equivalent additional directly related experience will be considered in lieu of a degree.

Amount of Travel Required

10% or less
Additional Compensation

All bonuses at CDM Smith are discretionary and may or may not apply to this position.
Visa Sponsorship Available

No-We will not support sponsorship in the United States, i.e. H-1B or TN Visas for this position

High School diploma or equivalent. 0 years. Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands. Equivalent additional directly related experience will be considered in lieu of a degree.

Possesses basic Microsoft Office skills. Good communication skills and the ability to work with internal and external clientele. Ability to work as a team player. Ability to complete assignments on time and demonstrates solid follow through skills.