NON-UNION TECHNICIANS & RESEARCH ASSISTANT Tech 4

Staff - Non Union

Job Category

Non Union Technicians and Research Assistants

Job Profile

Non Union Salaried - Research Assistant /Technician 4

Job Title

NON-UNION TECHNICIANS & RESEARCH ASSISTANT Tech 4

Department

Cote Laboratory | Department of Pathology and Laboratory Medicine | Faculty of Medicine

Compensation Range

$5,220.98 - $6,124.46 CAD Monthly

Posting End Date

June 9, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

June 24, 2027

 

 

 

 

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career. 

Job Summary

The position is for full time, Research Coordinator working on clinical and community-based research studies connected to Oak Tree Clinic.

Projects from this clinic involve people living with HIV and/or Hepatitis C

Organizational Status
The individual will report directly to the Principal Investigator(s) of the assigned. They will work closely with other members of the research team, the Oak Tree Clinic Team, as well as clinical staff including nurses, fellows, clerks, Community Research Associates, and students.

Work Performed

The Research Coordinator will

• Lead, plan, support and monitor participant recruitment, including Indigenous participants, support and supervise study visits, perform study-related procedures, and perform data pre-processing.
• Be responsible for writing study IRB applications, amendments, and renewals, and may assist with inter-institutional contracts.
• Be responsile for managing the research study participants honoraria, for ensuring their distribution in timely manner.
• Be responsible for contracts with third party such as Lifelabs.
• Be responsible for managing grant research funds  (budget) in WorkDay which includes forecast and preparation of budgets, and for filing funder’s report at the end of the grant.
• Orient trainees, CRAs, and incoming research team members to the studies and research work environment by providing existing study materials and answering questions; ensuring study procedures are understood.
• Be responsible for the supervision of junior personel and trainees (e.g. Coop, URA, GRA, MPH), as well as CRA, usually 3 to 5, around the clinic and during recruitment drives outside Vancouver.
• Assist the PIs in the recruitment of staff by performing duties such as writing summer student proposals, participating in interviews, short listing candidate, performing references checks and providing input into hiring decisions.
• Facilitate data linkage applications, collaborating with PIs and health authorities to develop Information Sharing Plan agreements.
• Identify research space for the studies and propose/organize solutions as appropriate.
• Identify equipment needs for the studies, and order equipment as needed.
• Make recommendations for workflow and protocol improvements.
• Assists in the development of standard operating procedures and protocols
• Liaise directly between the research participants, Community Research Associates (CRAs, women living with HIV with research training who work on our study), other research staff, and the clinical team to oversee data collection and monitor participants' progress in the study while keeping a record of such interactions.
• Cultivate relationships with and among study stakeholders, including community representatives, community-based organizations, AIDS Service Organizations, participating faculty and investigators, ethics representatives, and finance and communications teams.
• Support the knowledge translation team by connecting with community partners, participating in event planning, monitoring budgets, and submitting expenses.
• Coordinate the implementation of new studies, support the PI(s) with budgets and contracts (inter-institutional or with third party such as Lifelabs), connect with research staff from other sites/hospitals, and develop all study materials, including SOPs, WPDs, consent forms, recruitment documents and surveys
• Assist in providing quality control and monitoring for data quality of the surveys, organize and facilitate focus groups, extract data from databases or medical charts, implement strategies to maximize data quality.
• Attend and support project meetings on a bi-weekly or monthly basis, producing summary tables and/or minutes for project meetings
• Contribute to the editing and proofreading of documents such as grant applications, manuscripts, abstracts, and the preparation of presentations, and/or Knowledge Translation materials.
• Organize and execute recruitment drives outside the Lower Mainland, submit ethics applications to other health authorities, connect with staff at other clinics and Community-based organizations.
• Transport and/or organize the transportation of dangerous goods between sites as necessary.
• Coordinate development of new research instruments such as surveys and associated databases (REDCap)
• Provide day-to-day support of CRAs, escalating serious concerns to the Principal Investigator(s); provide input into trainee, student and CRA selection decisions; provide input into performance and academic evaluation, and co-signing trainee evaluations where appropriate.
• Collaborate on disseminating study progress and findings through various communication platforms, including social media and the study website.
• Administer expense claims, create and submit invoices, cash advances
• Assists with various administrative tasks associated with the day-to-day operations of research studies and projects
• Oversees data collection, performs analysis and assists in the development of tools.

Performs other related duties as assigned

Consequence of Error/Judgement
Tasks are assigned and the incumbent plans and schedules their own work. Errors made could influence the ability of the Pl to meet critical deadlines, as well as compromise the results of research projects and affect IRB or funding applications, thereby impacting the credibility of the Investigator. Poor decisions may be damaging to the reputation of and cause financial loss to the Principal Investigator, The Centre, the Research Institute and the University.

Supervision Received
Direct supervision will be provided by the Principal Investigator(s) of the assigned studies. Will typically meet with at least one PI once or more monthly. Works under general supervision; receives detailed instructions on the assignment of new duties and thereafter only on new or unusual problems

Supervision Given
Coordinate the study visits by trainees or CRAs. Contributes to the supervision of undergraduate trainees and of CRAs. May have input into CRA or COOP selection and/or performance evaluation.

Minimum Qualifications
Completion of a university degree in a relevant discipline or technical program and a minimum four years of related experience or an equivalent combination of education and experience. Some positions may require a graduate degree.

- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own

- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Master's degree In Health Sciences or nursing would be an asset.
• At least one year experience working in research
• Experience working with Indigenous communities, families living with HV and facilitating focus groups are preferred.
• Demonstrated ability to work independently with minimal supervision and in a cooperative manner with a wide range of internal and external contacts as well as diverse patient populations.
• Strong problem-solving abilities, excellent organizational skills and ability to exercise good judgment and discretion while working with confidential information and vulnerable populations
• Exceptional interpersonal, communication, management and organizational skills as well as the ability to communicate effectively verbally and in writing
• Ability to plan, organize, manage, monitor, complete, and evaluate projects within allocated time and resources
• Ability to effectively manage multiple tasks and priorities
• Ability to exercise sound judgment
• Ability to train and supervise other junior research staff and students
• Sound understanding of clinical issues present when working with women and families living with HIV
• Sound knowledge of scientific terminology in the health sector
• Team/collaborative skills, especially within a research infrastructure
• Ability to coordinate with a multi-centred team
• Dedication to accuracy and attention to detail
• A sound knowledge and proficiency in computer applications (MS Word, Excel, Access); knowledge of REDCap is an asset.