AHS Registrar /Guidance office Secretary

TITLE: Registrar/Guidance Office Secretary AHS
DEFINITION:
A staff member responsible for supporting the school's counseling program.
QUALIFICATIONS:
? High School Diploma; AA degree preferred
? Strong written and oral communication skills
? Computer literate
? Experience working with children
? Ability to establish and maintain cooperative relationships with students, parents and staff

REPORTS TO:
Guidance Counselor and/or building principal.
JOB GOALS:
To assist the guidance counselor in working with students, records and school programs.
PROFESSIONAL/ETHICAL RESPONSIBILITIES:
It is imperative that the person employed in this position display, at all times, acceptable
professional and ethical standards. These expectations are as follows, but are not limited to:
? Confidentiality
? Courtesy
? Cooperation and positive attitude
? Reliability/punctuality
? Honesty
? Timeliness in respect to deadlines
? Respectfulness toward others

RESPONSIBILITIES AND DUTIES:
? Responsible for correspondence and communications of the guidance department.
? Collect basic student information and forms from incoming and exiting students.
? Prepare student data and reports from computer systems.
? Maintain student schedules, class and homeroom counts. Prepare classroom rosters.
? Maintain student permanent record files, grades and report cards.
? Track records from other schools and their review by counselor. Send out records as
requested.
? Collect information for honor roll, progress reports, failure letters, etc.
? Maintain the lock and locker checkout lists and combinations.
? Prepare periodic reports as needed.
? Keep guidance department schedule of events, appointments and yearly calendar.

? Track inventory, expenditures and arrival of department materials.
? Assist with testing, mass enrollments, school-wide guidance programs and master
schedule development.
? Assumes other responsibilities as assigned.

TERMS OF EMPLOYMENT:
? Number of days assigned annually.
? Salary and benefits as per Board policy.

EVALUATION:
Performance of this job will be evaluated in accordance with Board policy and procedures.