Medical Secretary

We are seeking new and experienced Medical Secretaries to join our extraordinary team!

Work Schedule

• Monday – Friday: 8:30 AM – 5:00 PM
• Every other Tuesday: 8:30 AM – 6:30 PM

As a Medical Secretary you will:

1. Answer telephone calls, handle routine inquiries, and refer non-routine matters to appropriate persons. Obtain, complete and follow up on all necessary paperwork in an accurate and timely manner. Maintains records and ensures documentation is scanned into patient records.
2. Schedule patient appointments and tests, coordinating with appropriate personnel as necessary. Schedule return visit appointments as appropriate assuring smooth functioning. 
3. Assist team with all facets of preparing for patient visits or processing post visit documentation. Assure completion of Consent to Treat, HIPAA and other forms as appropriate.
4. Maintain electronic patient charts. Organize and prepare the necessary information, reports, records, charts and correspondence before the patient arrives for appointment.
5. Obtain necessary registration information on patients, co-pays, necessary referral forms and authorizations to forward to billing.

As a member of our team, you will experience:

1. A supportive, collaborative, and continuous learning work environment
2. A comprehensive benefits package to support your health and a balanced lifestyle - including health, vision, dental, and prescription drug coverage.
3. 403(b) savings plan with company match
4. Generous tuition reimbursement to support your continuing education and professional growth.

Qualifications:

1. Education & Training: A high school diploma or equivalent is required. Must have either one (1) year of previous customer service experience or completed an accredited or approved Administrative Assistant program within the last 12 months
2. Work Orientation & Experience: Previous healthcare or medical office experience is preferred.
3. Skills & Abilities: Ability to: a) handle multiple tasks simultaneously; b) communicate effectively and professionally with patients, medical staff, and team members; c) maintain confidentiality with patients and team member information; d) communicate effectively, orally and in writing; e) answer multi-line phones; and f) work independently, use critical thinking skills, and take initiative in achieving departmental goals; g) maintain professionalism at all times. Demonstrated skills in: a) computer literacy to include word processing, database and spreadsheets in Microsoft Office Professional software; b) customer service; c) attention to detail with follow-through; and d) strong organizational skills.

Compensation:

1. •Pay Range: $18.57-25.99
2. •Review the 2025-2026 UMMS Benefits Guide