Administrative Assistant
Job Description
Role: Administrative Assistant
Duration: 6 Months+
Location: Bellevue, WA
Job Responsibility:
• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contacts
• Provide backup support to the front desk, including greeting and badging visitors, processing mail, stocking break rooms, and straightening common areas
• Perform team support duties including ordering office supplies, making copies, updating distribution lists, and scheduling contractor interviews
• Provide support for senior management, including travel arrangements and itineraries, expense reports, correspondence, and meeting coordination
• Coordinate conference/meeting room set-up, catering, and logistical arrangements for onsite and offsite meetings and events, and provide on-location support for team activities and outings
• Assist with on-boarding of new employees and contractors
• Assist with space management, workspace move requests and submit facilities work orders
• Act as a liaison, problem solver, and facilitator for the department
• Assist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities
• Create purchase requisitions, reconcile purchasing card expenses and troubleshoot issues with Finance
• Partner and coordinate workload with other administrative team members and provide backup support when needed
• This role will require off-hours work and responsiveness at times
Qualifications
• 2-5 years of administrative experience
• Customer service-focused, with a professional presence and a confident and approachable personality
• Strong communication skills (both written and verbal), and ability to operate effectively and efficiently in a challenging, fast-paced environment
• Skilled in Microsoft Outlook, Word, Excel, and PowerPoint; experience with SharePoint and Oracle iExpense/iProcurement helpful
• Proficient in managing Outlook calendars and organizing travel
• Ability to multi-task, assist multiple team members at the same time, and prioritize work effectively
• Detail-oriented and able to complete work assignments with a high degree of quality
• Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information
• 2-5 years of administrative experience
• Customer service-focused, with a professional presence and a confident and approachable personality
Nice to Have Skills:
Experience with SharePoint and Oracle iExpense/iProcurement helpful Experience making business travel arrangements