Job Description
Department History Overview:
Harris County Resources for Children and Adults was founded in 1966 as Harris County Child Welfare Board to provide support services for the children taken under the wing of the Texas Department of Family and Protective Services. Fifty years later, Harris County Resources for Children and Adults still provides this support. But the now-county department has expanded services for early prevention, intervention, and adult services.
Vision:
To better the lives of children and adults in Harris County.
Brief Description Overview:
Under the supervision of the Project/Program Director, this position provides administrative support to the division, including processing court and legal documents, completing data entry, drafting correspondence and reports, and coordinating tasks with court supervisors and administrative staff.
Duties & Responsibilities:
Provides general clerical and administrative support, including filing, mail distribution, typing correspondence, scanning, faxing, and photocopying; provides customer service and directs incoming calls to appropriate staff.
Coordinates administrative processes, including scheduling interviews, preparing packets, assisting with hiring processes, creating requisitions, maintaining purchase orders, and processing invoices.
Maintains Guardianship Certification records and processes provisional and renewal certifications, payments for certifications/exams/training, and prepares guardianship correspondence for courts, including corrections as needed.
Processes daily checks and maintains check logs; coordinates conference room reservations, office duty schedules, and on-call duty assignments for the division.
Performs data entry, document management, and report generation; processes Social Security Representative Payee reports, arranges out-of-county travel and lodging, and serves as notary public as needed.
Maintains office supplies and ensures functionality of office and copy room equipment; submits and follows up on work orders for building maintenance, office equipment, county vehicles, keys, and gas cards.
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email [email protected]
All applicants must register and take the HRT Clerical Skills Test and score a minimum of 85% with a typing speed of 35 wpm and 85% accuracy.
https://www.governmentjobs.com/careers/harriscountytx/jobs/998426-0/hrt-clerical-skills-test
Please see testing instructions in the General Information section below.
Education:
High school diploma or its equivalent
Experience:
Minimum two (2) years full-time paid work experience as an administrative assistant.
Training and experience using a personal computer with a variety of software such as Microsoft Word, PowerPoint, and Microsoft Excel.
- Candidates must complete a clerical skills test and achieve a minimum typing speed of 85% aptitude, 35 WPM with at least 85% accuracy
Licensure:
Reliable transportation with a valid Texas driver’s license and auto liability insurance.
Knowledge, Skills & Abilities:
Knowledge of standard office practices and procedures, including the ability to accurately organize and maintain files and other data.
Ability to work independently, manage multiple projects, and prioritize tasks.
Ability to maintain the highest standards of ethical behavior, exercising honesty and integrity, respect, confidentiality, and fairness in the execution of their official responsibilities.
Ability to perform effectively under deadlines and changing priorities.
Follow written and oral instructions.
Possess excellent organizational and time-management skills.
Must be detail-oriented and self-motivated.
Interacts effectively with all levels of staff and maintains professional relationships with coworkers, employees, government officials, departments, community partners, vendors, and the general public from diverse social and cultural backgrounds.
Have excellent oral and written communication skills.
Demonstrates problem-solving and critical thinking skills.
Works with limited supervision and independently in a fast-paced environment, manages multiple projects, and prioritize multiple tasks and demands to accomplish outcomes.
Ability to interpret policies and procedures, and handles sensitive and confidential matters with flexibility, tact, and diplomacy.
NOTE: Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Register Online for the HRT Clerical Skills Test using the following link:
https://www.governmentjobs.com/careers/harriscountytx/jobs/998426-0/hrt-clerical-skills-test
Position Type, and Typical Hours of Work:
Full-time | Regular
Monday -- Friday | 8:00 a.m. -- 5:00 p.m.
Salary:
Depends on Qualifications.
Based on 26 Pay Periods
Plus, Mileage Reimbursement
Work Location:
2525 Murworth Drive, Houston, Texas 77054
Employment is contingent upon passing a background check and drug screen.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.