FEC Procurement Administrative Specialist

Position Description: Accomplish the procurement and delivery of specified equipment and/or services from qualified vendors at the most favorable prices and terms. Reports to: FEC Procurement Agent Essential Duties Responsibilities*: Purchasing of equipment materials from qualified vendors. Managing the creation of the general and special conditions, safety requirements and scope requisitions for the Project – withsupport from Operations – to ensure that the scope, schedule, M/WBE requirements, insurance and bonding requirements are clearly defined for the bidders. Resolving issues with regard to any disputes relating to scope of work and change orders. Examining the plans and specifications for any deficiencies, equipment issues, and technical questions and making recommendations in award memo. Establishing equipment bidding procedures, preparation, pre-qualifications and approval of bid lists. Managing of bidding process, including bid period. Receiving and analyzing bids and conducting scope review meetings with competitive bidders. Negotiating scope and price with vendors. Issuing recommendation for approval of vendors and any awards to such vendors to client and/or project team. Awarding vendors; negotiating terms with vendors. Supervising Procurement Assistants and/or interns, including providing input or performance appraisals. Establishing and overseeing Procurement Schedule, including attending project meetings. Overseeing current insurance certificates, bonds, and consent of surety for reserve reductions, off-site material payments and final payments. Developing and implementing strategy to meet the M/WBE requirements.