Office Specialist Senior, Maintenance Resource Managemnt

Job Description

Office Specialist, Senior

Under direct supervision, performs a variety of clerical, secretarial, and administrative duties in support of departmental operations. This role provides essential office support by maintaining records, coordinating communications, processing documents, and assisting with day-to-day administrative functions to ensure efficient and effective operations.

This is a non-exempt position in salary grade 155: Min – $29.89 | Mid – $35.51 | Max – $41.13/hour. The starting salary will be within this range based on qualifications.
 

This posting will remain open until a candidate is selected.

What You’ll Do

• Perform a wide range of clerical, secretarial, and administrative support duties
• Answer phones, direct calls, respond to inquiries, and assist visitors
• Sort and distribute mail and coordinate outgoing correspondence
• Schedule appointments, meetings, conferences, and travel arrangements
• Maintain office files, logs, records, and documentation systems
• Track expense accounts and maintain routine financial records
• Enter data into spreadsheets and perform basic calculations and recordkeeping tasks
• Order, inventory, and maintain office supplies and materials
• Operate office equipment, including computers, copiers, calculators, and other business tools
• Compile records and prepare reports using information from a variety of sources

What We’re Looking For

• Strong organizational and administrative skills
• Excellent customer service and communication abilities
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Attention to detail and accuracy in data entry, recordkeeping, and document preparation
• Proficiency with standard office software and equipment
• Ability to work independently while contributing positively to a team environment
• Strong problem-solving skills and initiative in supporting departmental operations

Minimum Qualifications:

• High school diploma or equivalent
• Related clerical, administrative, or office support experience desirable

Why You’ll Love It Here

• Be part of a collaborative team supporting meaningful public transportation programs and services
• Gain valuable experience in office administration and customer service
• Work in a professional environment that values integrity, teamwork, and continuous improvement
• Opportunity to develop skills and grow your career within a respected public agency
• Contribute to projects and services that help keep Orange County moving

Join a team where innovation, integrity, and strategic thinking are valued.
Apply now to help shape the future of OCTA’s programs.

OCTA is an equal employment opportunity employer that recruits, hires, and promotes qualified people without regard to race, color, religion, creed, ancestry, national origin, age, sex, pregnancy, gender, gender identity and/or expression, sexual orientation, marital status, medical condition, disability, genetic information, military and veteran status, or other legally protected status.