Construction Contracts & Billing Administrator

Why you’ll love it here! + Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance + 401k+ Community Service Day + Spotlight Awards + National Sales Excellence Awards + CFSP Prep Certification Program   POSITION SUMMARY: Located in Bedford Park, Illinois Full-Time Hybrid   The Contracts & Billing Administrator will play a key role in supporting the efficient execution of contracts and billing processes. Experience with Vendor Management Systems (VMS) and Navision is a significant plus for this role. The ideal candidate should possess a strong foundation in contracts and billing procedures, demonstrate excellent organizational skills, and contribute to the overall success of our Contracts & Billing department.   ESSENTIAL FUNCTIONS & RESPONSIBILITIES: Construction Contract Administration: Manage and organize contract documents and records, ensuring accuracy and completeness. Review contract terms and conditions, identifying key details and requirements. Billing Process Execution: Execute billing processes, including data entry, invoicing, and documentation. Drop Ship Billing AIA Billing Ensure invoices are prepared in compliance with contractual terms and client requirements. Data Management and Analysis: Maintain and analyze contract and billing data using Navision and other relevant systems. Perform data verification, reconciliation, and generate reports as needed. Vendor Management Systems (VMS): Utilize VMS to facilitate the management of vendor contracts, compliance, and performance. Collaborate with vendors through the VMS to ensure seamless contract administration. Communication and Coordination: Communicate effectively with internal teams and external stakeholders regarding contract and billing matters. Collaborate with cross-functional teams to address inquiries and resolve issues. Process Improvement: Identify opportunities for process improvements within the Contracts & Billing department. Participate in initiatives to enhance overall efficiency and effectiveness.   COMPETENCIES: Strong organizational and time management skills. Excellent written and verbal communication skills. Detail-oriented with a commitment to accuracy. Ability to work collaboratively in a team environment. Analytical mindset with the ability to interpret and analyze contract and billing data. Ability to adapt to new processes and technologies. Strong problem-solving skills and a proactive approach to addressing challenges.   QUALIFICATIONS & EXPERIENCE: 2+ years of relevant experience in Contracts & Billing administration, or equivalent Military or practical experience. Experience with JDE / JD Edwards preferred. Experience in Construction or Construction Services industry preferred. Proficient in Microsoft Office applications. Prior experience in foodservice equipment and supplies desired. Ability to successfully pass a background check post offer acceptance.